Real Estate Executive Assistant | PAS682
Pro R.E.A. Staffing
Pasadena, CA
Posted ago
Pro R.E.A. Staffing

Calling all people pleasers, perfectionists and silent heroes. We’re seeking a talented Real Estate Executive Assistant who will go above and beyond for our clients every day. Even the difficult ones. Especially the difficult ones. We live and breathe client experience and pride ourselves on sweating the details.

Our client 

With over 30 years of experience, our client has been one of the top sales team in Pasadena. This real estate team is not just helping people buy and sell homes—they’re helping them achieve their dreams and build wealth. They are an innovative and close-knit team that values integrity, mutual respect and a healthy work-life balance. They place the greatest emphasis on creating a quality buying and selling experience for their clients. 

The details: 

Location/commute: Pasadena, CA. Candidate MUST live within a 40-minute commute (in morning traffic) of Pasadena and MUST have their own car, a valid driver’s license and carry insurance. 

Type of employment/hours: Full-time, 9:30-6:30 M-F, flexibility during the evenings and weekends is required.  

Compensation: $60,000-$70,000 + bonus structure 

Benefits: Vacation and Sick Days

How to apply: We appreciate your enthusiasm, but no calls or emails, please! If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit


The ideal candidate plays an active role in the transaction process, pays attention to the details and knows how to prioritize their responsibilities without direction. Our client seeks someone who will put the needs of their Agent first and handle all communication with etiquette and finesse.

Your duties will also include:

  • Handle all database management 
  • Create systems and processes that will help scale operations as the business grows
  • Provide an executive level of administrative support this may include (but is not limited to) phone and email management, calendar organization, task management, and keeping the Agent focused on key tasks
  • Prepare properties for listing and schedule showings
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as updating the MLS, sending and coordinating email blasts and managing all social media platforms
  • Serve as the key contact person for clients and provide a concierge-level of service 
  • Manage all transactions; delegate and follow up with escrow, title and lenders


Our hero (a.k.a. Real Estate Executive Assistant) should: 

  • Be confident being the go-to person
  • Have the ability to adapt to any situation/client need
  • Have a deep capacity for understanding and communicating (i.e. the client whisperer)
  • Have the understanding of a coach and the confidence of a quarterback
  • Believe in our mission of superior client experience
  • We are seeking an individual who can hit the ground running. The ideal candidate is passionate, self-motivated, quick-thinking, flexible and able to pivot when necessary 
  • A skilled and thorough doer with the ability to juggle multiple responsibilities with organization and an unwavering attention to detail
  • Positive, professional and proactive
  • Hardworking, diligent and ethical
  • A master communicator who understands the importance of confidentiality and discretion 
In the past, you have:
  • Worked for 2+ years of real estate experience as an Executive Assistant or an Administrator to a Realtor or real estate office
  • An active CA real estate license is REQUIRED 
  • Gained a general understanding and knowledge of the real estate sales cycle and managing transactions 

Executive Assistants with prior real estate experience in a similar role are encouraged to apply. Applicants seeking a position as a stepping-stone into sales—this is not the job for you.

Ideally, you are familiar with or can easily master...

  • MLS
  • Docusign
  • Zipforms
  • Apple Products
  • CRM programs
  • Google Suite
  • Tour Factory
  • MailChimp
  • Social media platforms
  • Adobe Creative Suite 
  • Microsoft Suite of Services

$60,000-$70,000 + bonus structure
About Pro R.E.A. Staffing

Pro R.E.A. Staffing works with real estate professionals across the U.S. and Canada to find their next hire. We find the most qualified candidates and match them with amazing opportunities nationwide.

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