Real Estate Executive Assistant
Jenny Rutherford Real Estate
Tybee Island, GA US
Posted ago
Jenny Rutherford Real Estate

We are hiring a full-time executive assistant at Jenny Rutherford Real Estate. This person will work hand-in-hand with the broker, Jenny Rutherford. You must have a real estate license. They will control all business administrative duties for the broker so she can limit her activities to listing and showing properties, negotiating contracts, and generating leads. They will build and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up, and office administration. They will be responsible for managing the broker's email and scheduling appointments. They must have exceptional customer service skills as they will be communicating with clients regularly. This person will go on all appointments with the broker and show property on behalf of the broker as needed.

Responsibilities in regards to selling:
When we get a new listing, this person will be assisting with staging the home and getting it ready for photos, videos, and showings. They will also put together required paperwork prior to getting the property on the market. They must keep in communication with the seller as to any repairs needed prior to launching the listing and setting up the expectations of what will happen once the property is active on the market.

Responsibilities in regards to buyers:
The executive assistant will put together a buyer packet prior to buyer consultations and showing property. They will also schedule all showings on behalf of the broker. They'll assist the broker with offers and lining up appropriate inspections.

This is a full-time Monday through Friday position. Some weekend and evening hours are required.

Please do not call the office. Phoning/calling may be grounds for disqualification.

  • Answer phone calls, emails, and other requests and notify broker of necessary details
  • Liaise between the supervising broker and clients

  • Meeting management including preparing agendas, printing financial reports, taking notes, and distributing action items
  • Communicating on Jenny's behalf both internally and externally
  • Email management on behalf of Jenny
  • Running errands and attending in-person meetings as needed
  • Complex calendar management and scheduling (both personally and professionally) on behalf of Jenny
  • Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc.
  • Light project management and bookkeeping duties
  • Anticipate office needs; evaluate new office products; place and often expedite orders when necessary
  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry
  • Participate in organizations relative to the business
  • Have knowledge of company finances and assist with budget preparation as needed

  • A valid Real Estate License is required for this job
  • High school diploma or G.E.D. required
  • Prior experience in real estate is a bonus
  • Possesses discernment for working with confidential information and tight deadlines
  • Strong interpersonal skills and time management skills

  • Accustomed to navigating computer software such as Apple products, Google suite and MLS
  • Must have your own reliable form of transportation

About Jenny Rutherford Real Estate

At Jenny Rutherford Real Estate, our mission is to provide first-class customer service to our clients as they buy, sell, or invest in properties. We are committed to being there for our clients every step of the way. We are a small business with a very close-knit group of employees. We pride ourselves on integrity, accountability, honesty, trustworthiness, and getting the job done. Plus, we have a very friendly and fun atmosphere that makes for a great work environment! We've been providing top-notch real estate service to Savannah and surrounding areas for years and will continue to do so for years to come.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.