Real Estate Executive Assistant
Theresa Mann team
Tehachapi, CA US
Posted ago
Theresa Mann team

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to our clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional that is solutions-based, proactive, able to embrace conflict, that is organized.  Someone with a growth mindset, that is driven to succeed.


  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books and generating financial reports
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement 
  • Home Value Reports
  • Bi-weekly seller calls
  • Responsible for inputting listings in the Multiple Listing Service (MLS) systems
  • Assist listing agent with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media and Email Marketing


  • Real Estate Experience preferred
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed

$50,000 + bonus potential
About Theresa Mann team

With Theresa Mann, Honesty and Integrity are of the utmost importance. A strong presence in the community as a Realtor for over 20 years now, specializing in Homes, Ranches, and Raw Land. Her experience reaches beyond, into commercial, water rights, and farming. Voted Tehachapi's BEST and FAVORITE Realtor 2016-2021 consecutively. #1 producer 2021 Keller Williams. Multi-Million Dollar Producer 2004-2021. Outstanding Achievement Award 2015-2021. Coldwell Banker International Diamond Award 2007.

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