Real Estate Executive Assistant
The Mercer Group
Tampa, FL US
Posted ago
The Mercer Group

IF YOU DON’T LOVE SERVING SOMEONE, OR YOU DON’T LOVE GOING ABOVE AND BEYOND AS A SUPPORT PERSON, DO NOT APPLY. Forward-thinking, progressive Real Estate Company is seeking a highly motivated, talented individual to work alongside our Team. This person is deeply committed to top-notch customer service (serving the client, as well as the Company’s agent), exemplifying the 3 C’s: Care, Commitment, and Communication. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". 

The right candidate will be assertive, outgoing, organized, detailed, ambitious, confident, goal-driven, and results-oriented. A love for problem-solving and "thinking outside of the box" is a must! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward. They will wish to serve the lead agent at a VERY HIGH LEVEL.


  • Could be responsible for any and all tasks that the CEO needs to be done. This could include picking up laundry, calling to schedule Dr appointments, and more. If this feels beneath you please do not apply
  • Responsible for providing fiduciary service to all sellers from the time their home goes on the market up until it goes to the closing table
  • Responsible for providing fiduciary services to all buyers from the moment they sign to look at homes until they go to the closing table
  • Responsible for regular communication with buyers and sellers to include progress reports and feedback from showings
  • Responsible for keeping the Agent updated on the progress of all buyer/seller contracts and advising when they need to become involved in negotiations or problem resolution
  • Supports the Agent by preparing CMA’s and Seller Net Sheets, Buyer Net Sheets, updating the contact database as needed, updating and maintaining listing materials/buyer materials, and preparing pre-listing packages/buyer consultations
  • Assists the Agent in coordinating the staging, repairs, and home improvements required for showing the property
  • Responsible for maintaining and delivery of signage, marketing materials, and lockbox for each listing
  • Responsible for helping with the marketing of the listings
  • Responsible for scheduling all showings and handling all things buyer-related including attending inspections, walkthroughs, and closings as needed
  • Develops and implements systems for contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed
  • Develops and maintains all team filing systems (listings, contracts, legal, correspondences, etc.) and computer databases. This includes making sure that all reference material and forms are available and current
  • Responsible for keeping the Agent informed regarding any problems or issues that need to be handled


  • Salary- $50,000-60,000
  • Bonus
  • Referral Bonus
  • Health Stipend available


  • A real Estate License is a plus (but not a requirement)
  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently to support a team and appropriately manage time
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • A College degree and social media experience preferred
  • Comfortable handling strong personalities
  • Must be thorough and LOVE to-do lists
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell

$50,000 - $60,000
About The Mercer Group

The Mercer Group understands that buying or selling a home is more than just a transaction: it’s a life-changing experience. That’s why this team of highly-seasoned real estate professionals is dedicated to providing exceptional, personalized service for our clients. If you're looking to join a team of motivated and dedicated agents to support and help grow the businesses on the operations side, this role is for you!

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