Real Estate Executive Assistant
Jenny Rutherford Real Estate
Savannah, GA US
Posted ago
Jenny Rutherford Real Estate
We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!
Responsibilities
  • Function as the main point contact for the principal broker
  • Oversee the broker’s schedules, team meetings, and travel arrangements
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Pay and input invoices on a regular basis for the broker
  • Utilize database to safely keep track of customer records

  • Meeting management includes preparing agendas, printing financial reports, taking notes, and distributing action items
  • Communicating on Jenny's behalf both internally and externally
  • Email management on behalf of Jenny
  • Running errands and attending in-person meetings as needed
  • Complex calendar management and scheduling (both personally and professionally) on behalf of Jenny
  • Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/flowers, etc.
  • Light project management and bookkeeping duties
  • Anticipate office needs; evaluate new office products; place and often expedite orders when necessary
  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry
  • Participate in organizations relative to the business
  • Have knowledge of company finances and assist with budget preparation as needed

Qualifications
  • 2-3 years experience as an executive assistant or administrative assistant
  • Possesses discernment for working with confidential information and tight deadlines
  • Accustomed to navigating computer software such as Microsoft Office and MLS
  • Prior experience in real estate is a bonus
  • Excellent communication skills and organizational skills

  • Real Estate License is Required
  • 2-3 years experience as an executive assistant or administrative assistant is preferred
  • High school diploma or G.E.D. required
  • Accustomed to navigating computer software such as Apple products, Google suite, and MLS
  • Can work under a deadline and handle confidential client information
  • Excellent interpersonal and time management skills are a must
  • Must have your own reliable form of transportation
  • Willing to work occasional evenings or weekends on an as-needed basis

Compensation
$40,000 - $45,000 DOE
About Jenny Rutherford Real Estate

At Jenny Rutherford Real Estate, our mission is to provide first-class customer service to our clients as they buy, sell, or invest in properties. We are committed to being there for our clients every step of the way. We are a small business with a very close-knit group of employees. We pride ourselves on integrity, accountability, honesty, trustworthiness, and getting the job done. Plus, we have a very friendly and fun atmosphere that makes for a great work environment! We've been providing top-notch real estate service to Savannah and surrounding areas for years and will continue to do so for years to come.

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