Real Estate Executive Assistant
Keller Williams On The Water | Sarasota | Metro
Sarasota, FL US
Posted ago
Keller Williams On The Water | Sarasota | Metro

The Executive Assistant is an individual who is willing and able to earn the right to be a Director of Operations. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Responsibilities
  • Liaise between the supervising broker and clients
  • Purchase supplies and follow office protocols
  • Manage the client database to keep information orderly and confidential

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems including maintaining transactions, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
  • Oversee all contracts through closing
  • Utilize Command to fullest extent
  • Create marketing material for listings, ads, social media presence, Team docs ie; listing presentations etc.
  • Note - There is a required dress code. No athletic sneakers and no jeans. Professional dress required

Qualifications
  • High school diploma required
  • Familiar with Microsoft Word, Excel, and Multiple Listing Service
  • 2-3 years experience providing administrative support in a personal assistant role, or similar
  • Strong interpersonal skills and time management skills
  • Can work on deadline and handle private client information
  • Prior experience in real estate is a bonus

• Exceptional organizational and project management abilities
• Calm under pressure
• Concerned about doing things the right way
• Marketing, social media, flyers, etc.
• Great ability to focus
• This position could be part-time or full-time. If part-time, potential hours could be 10am - 2pm

Compensation
$20 - $22 hourly
About Keller Williams On The Water | Sarasota | Metro

Local since 1994 and 5-star rated. You’ve found a team of experts with local seasoning. We are experts in remote closing, video tour sales, and local sales with boots on the ground. Understanding a family's lifestyle goals and preferences are the cornerstone to assisting you to enhance your quality of life. The lifestyle and the home you're dreaming of are waiting for you and we will guide you successfully toward your future goals of living those dreams. We measure our success not in transactions but in quality customer experience. We are a customer-centric luxury real estate partnership that specializes in exceptional personalized customer service. We provide the marketing strength of the international giants along with the personalization and valuable attention you deserve.

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