Real Estate Executive Assistant
Proof Real Estate
San Francisco, CA US
Posted ago
Proof Real Estate

We’re in search of an organized, professional executive assistant. You must live in or near SF county, have transportation, and be prepared to visit Bay Area properties 1-2 times a week. Residential real estate experience is preferred, but not necessary. You will receive thorough and multi-fascinated industry training.

The company already has the following team members: a social media consultant, an accountant, a bookkeeper, a web designer, a newsletter writer, a transaction coordinator, an office manager, etc. You will serve as the communications hub between many of these varied functions in accordance with the business owners' needs and preferences.

You’re expected to work as needed some weekends and be available occasionally during the evening hours, within reason.

Your responsibilities include but are not limited to:

  • Set up and populate electronic client files, with property research, comparative market analysis (CMA), client intake notes, listing agreement draft, and marketing materials.
  • Participate in the development and status updating of prospective clients in the sales funnel on a daily basis (not a sales function).
  • Oversee the BO’s Google calendar in consistent, meticulous detail.
  • Daily updating of the company database (emphasizing PC/ SOI).
  • Timely execution of closing gifts, thank you notes, and other correspondence.
  • Fostering positive client reviews (Google, Yelp, Zillow, LinkedIn, and others).
  • Allocate prospective client in-bound inquiries to the appropriate sales agent.
  • Provide administrative support at regularly scheduled sales meetings.
  • Participate at property site meetings where you will provide logistical support, meet clients and learn how home transformations are realized.
  • Answer incoming Google Business phone calls and allocate appropriately.

Ready to join the team? Start your application today!

  • Function as the main point contact for the principal broker
  • Take notes and deliver messages from phone calls, emails, memos or reports to the broker
  • Schedule meetings, travel itineraries, and any other relevant appointments for broker
  • Utilize database to safely keep track of customer records
  • Experience in the real estate industry preferred
  • Accustomed to navigating computer software such as Microsoft Office and MLS
  • 2-3 years experience providing administrative support in a personal assistant role, or similar
  • Strong interpersonal skills and time management skills
  • Used to handling private information and meeting hard deadlines
$90,000 - $115,000 yearly
About Proof Real Estate

We provide Bay Area home sellers a proven, full-service path to higher sale prices. Buyers get kind, rigorous guidance, so they’re comfortably prepared to recognize and secure their dream home.

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