Executive Assistant
Melissa Oefelein Real Estate
Richmond, VA US
Posted ago
Melissa Oefelein Real Estate

We are in search of an organized and professional Real Estate Executive Assistant to serve as the main point of contact for the principal agent. The ideal candidate is decisive, detail-oriented, self-motivating, and has excellent communication skills. This person will relay important messages to the Broker, schedule meetings, arrange travel, and systemize information in client databases. In addition, the Executive Assistant will file paperwork, keep the office supplied and organized, and be ready to jump in and help with others on the team as needed. This person will serve an integral role in day-to-day operations. If you are ready for your next opportunity in a growing industry, apply today!


  • Learn, organize, and master the CRM, creating a connection system that takes client experiences to the next level
  • Work alongside the transaction coordinator to process paperwork and meet hard deadlines
  • Input leads into the database and track metrics
  • Manage the website and keep updated with relevant information
  • Market team using social media, direct mailing, and effective lead generation
  • Maintain office operations by keeping schedules, calendars, and office organized
  • Communicate efficiently with clients, create a culture of follow-up and problem-solving
  • Process paperwork including contracts, addendums, disclosures, and agent worksheets
  • Assist with client interfacing activities


  • Prior experience in Real Estate is a bonus
  • 2-3 years experience as an administrative or executive assistant
  • Experience with direct mailing and social media
  • Willing to learn and driven to succeed
  • Knowledge of Canva and Adobe
  • Open to building a system based on what the team has already implemented and improve day to day operations
  • Proficient with technology (Microsoft Office, MLS, and databases)
  • Detail-oriented and highly organized
  • Strong written and verbal communication skills
  • Possess a friendly, respectful, and confident attitude
  • Reliable transportation, internet, and computer
  • Experience with marketing
  • Driven and able to meet deadlines

$40,000 - $50,000 plus bonus
About Melissa Oefelein Real Estate

The culture of Melissa Oefelein Real Estate is positive, empowering, and rewarding with a healthy work/life balance and zero drama. Every team member is valuable and reliable. We listen, are proactive, anticipate clients' needs and meet all deadlines with efficiency and excellence.

“This is an opportunity for growth, empowerment and to be on the ground floor of a growing business."


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