Real Estate Executive Assistant
Maureen Folan Real Estate Group
Queens, NY US
Posted ago
Maureen Folan Real Estate Group

Seeking an Executive Assistant for Real Estate Company

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking a candidate who is passionate about helping us reach our objectives and supporting the team.

The ideal candidate will have experience in administration in real estate. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent organization, communication and client service skills are a must. Also must have a car as there will be days where you are running errands.

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Coordinate marketing events and client activities
  • Manage website and social media
  • Act as a liaison between clients and agents
  • Manage listing to close process
  • Be the first point of contact in handling customer inquiries and complaints
  • Create, maintain and utilize a complete lead follow-up system
  • Provide concierge level customer service to clients and customers
  • Enter critical dates for property sales on shared Google Calendar
  • Shall send out weekly reminders of upcoming critical dates via email
  • Coordinate seller listing sign installation and removal at the appropriate times
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
  • Must have a car
  • Real Estate Experience preferred
  • Must be savvy with excel/word
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
$70,000 (plus bonus)
About Maureen Folan Real Estate Group

We are a very busy real estate team selling over 100 properties a year! We are fun, inspiring and a hard working team. We hire those who are highly organized, hard working, have a positive attitude and are self directed.

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