Real Estate Executive Assistant
RE/MAX Mountain Properties
Prescott, AZ US
Posted ago
RE/MAX Mountain Properties

We are looking for a talented, experienced Real Estate Executive Assistant to work with a top producing Real Estate Agent. The ideal candidate will be driven, enthusiastic, organized and have the real estate experience to help the agent effectively manage business, in a fast-paced environment. Must be deeply committed to supporting the lead agent in achieving a great level of success.


  • Effectively manage Agent's calendar and email, answer phones, and maintain impeccable organizational and communication skills
  • Communicate with clients to ensure smooth transactions
  • Prospecting- calling leads as required by the agent
  • Lead follow-up
  • Pre-qualify leads
  • Referrals - handle all incoming lead referrals
  • Confirm appointments
  • Prepare listing agreements
  • Create CMA presentations
  • Fill out all input sheets and create remarks on all properties
  • Prepare offers and counteroffers, prepare any addendums, contracts, etc
  • Maintain database
  • Provide support with all projects assigned by agent


  • A Valid Arizona Real Estate License is Required for this job
  • 2+ years of Administrative experience
  • Understand all Real Estate systems (MLS, Zipforms, Docu-sign)
  • Proficient with office suite, email system, and CRM (Excel, Word, Gmail, Google calendar)
  • Excellent communication skills, both written and verbal
  • Ability to multi-task and prioritize accordingly
  • Be able to work under little direction and exercise sound judgment when dealing with time-sensitive decisions
  • Solution-focused and anticipates needs
  • Highly organized with attention to detail
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Must have reliable transportation, valid drivers license
  • Minimum 4-6 hours per weekend, required

$35,000 - $45,000 based on experience
About RE/MAX Mountain Properties

The Hyland/Schneider Team at RE/MAX Mountain Properties is dedicated to delivering world-class customer service to our customers, therefore the ideal candidate will strive to possess the following character traits

  • Initiative
  • Innovation
  • Creativity
  • Positive attitude
  • Determination
  • Ownership
  • High energy
  • High responsibility

Our team consists of experienced professionals who are great at building relationships, prioritizing tasks, and time management. Our success is contributed to our practice in high standards and applying the latest real estate trends, marketing, and technology. 

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