Real Estate Executive Assistant
Fishman Realty Group
Portland, ME US
Posted ago
Fishman Realty Group

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Willingness to learn the commercial side of the industry as well as focus on both residential and commercial. Customer service – to our clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional with great communication skills, that is highly organized, and self-motivated.


  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement 
  • Home Value Reports
  • Bi-weekly seller calls
  • Responsible for inputting listings in Multiple Listing Service (MLS) system
  • Assist listing agent with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media and Email Marketing

  • A valid Real Estate License is required for this job

  • Real Estate Experience preferred
  • Commercial Real Estate knowledge - or willingness to learn
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed

$40,000 - $60,000 DOE + bonus potential
About Fishman Realty Group

Fishman Realty is growing and looking to add to our team. We have a smaller team atmosphere, focused, knowledgeable, experienced, fast-paced, sales athletes, direct communication, good sense of humor, and over 90% of our business is a repeat. We believe clients and customers are first and foremost and want to deliver the best services possible.

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