Real Estate Executive Assistant
Marilyn and Company
Plainville, MA US
Posted ago
Marilyn and Company
We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!
Responsibilities
  • Complete administrative duties, like picking up orders, or other tasks as needed
  • Utilize database to safely keep track of customer records

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books and generating financial reports
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement
  • Home Value Reports
  • Bi-weekly seller calls
  • Responsible for inputting listings in the Multiple Listing Service (MLS) systems
  • Assist listing agent with document management, client communication, and broker approval
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media Email Marketing

Qualifications
  • High school diploma required
  • Can work on deadline and handle private client information
  • Accustomed to navigating computer software such as Microsoft Office and MLS
  • 2-3 years experience as an executive assistant or administrative assistant
  • Excellent communication skills and organizational skills

  • 2+ years of Administrative experience
  • Real Estate, mortgage, or escrow experience preferred
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Service-based attitude
  • Proven ability to succeed
  • Technology savvy

Compensation
$50,000
About Marilyn and Company

Marilyn & Company has been serving families in Massachusetts and Rhode Island for all their real estate needs. An industry leader and strong consulting professional skilled in all aspects of Seller Listings, Luxury Home Sellers, Home Staging, and all aspects of property preparation. 



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