Real Estate Executive Assistant
Kato Group
Long Beach, CA US
Posted ago
Kato Group

We are seeking a dynamic individual who is ready and willing to support our team through our next phase of growth. This person should have a genuine interest in the company's success and be willing to roll up their sleeves, grab a shovel and start digging.

We are looking for a TALENTED individual who is resourceful, self-motivated, positive, and organized. This is a fast-paced environment and at times, stressful. We only want applicants with a can-do attitude.

This position is both assisting in day-to-day operations as well as supporting our business growth by creating an environment of responsiveness for our team, our clients, and our business associates. You must be flexible, patient and a jack of all trades.


General Office Administration

  • Maintain client care systems and create new ones as necessary
  • Respond to customer and client needs with urgency and attentiveness
  • Database management
  • Onboard new team members
  • Manage Virtual Assistant(s)
  • Special Events assistance

Real Estate

  • Manage Testimonial Request process during each transaction
  • Transaction File Management in conjunction with our Transaction Coordinators 
  • Prepare real estate forms and documents
  • Coordinate vendors before and during listing transactions
  • Prepare listing materials and post property listings
  • Maintain electronic filing system in Google Workforce
  • Improve or create systems to increase efficiency by leveraging technology to automate the workflow or task
  • Document new workflows or edit existing workflows in our operations manual 


  • Must have 3+ years of administrative experience in a fast-paced setting. Real Estate experience is HIGHLY preferred. Three or more years of Management experience may substitute Real Estate experience
  • Excellent grammar as well as written and verbal communication skills
  • Ability to prioritize tasks, manage time efficiently, and complete projects on time with little supervision
  • Proven track record of success
  • Tech Savvy
  • Calm under pressure
  • Critical thinking and problem-solving skills

$35,000 - $39,500 yearly
About Kato Group


At Kato Group we believe in providing a creative work environment that supports freedom and autonomy. Our family environment helps each team member work in our client’s best interest.

As a learning-based, innovative company that refuses to become complacent with mediocrity, we continually invest in our teams’ education, technology, and tools to stay ahead of trends and our competition. We believe as long as we take care of each other and support one another, together we achieve more. As a result, each member of our team is an expert in his or her field and delivers unparalleled customer service to our clients.

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