Real Estate Executive Assistant
Welchman Real Estate Group
Little Compton, RI US
Posted ago
Welchman Real Estate Group

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to the clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. The perfect candidate is goal-oriented, creative, and is driven to be a part of the team's success.  

Responsibilities
  • Function as the main point contact for the principal broker
  • Purchase supplies and follow office protocols
  • Manage the client database to keep information orderly and confidential
  • Keep a balanced record of the broker’s business transactions
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement 
  • Bi-weekly seller calls
  • Responsible for inputting listings in the Multiple Listing Service (MLS) systems
  • Assist agents with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media & Email Marketing

Qualifications
  • High school diploma or equivalent required
  • Strong interpersonal skills and time management skills
  • Accustomed to navigating computer software such as Microsoft Office and MLS
  • Experience in the real estate industry preferred
  • Can work on deadline and handle private client information

  • High level of accountability
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed
  • Growth-oriented
  • Creative
  • Self - directed
  • Resourceful
  • Leadership capabilities

Compensation
$20 - $25 hourly
About Welchman Real Estate Group

The Welchman Group was founded In 2012 as a Mega Agent Office in Little Compton, RI, and is affiliated with Keller Williams Realty Newport/East Bay. With a diverse team of agents, and an intimate insight into the Residential and Luxury Real Estate markets; the team represents the most desirable coastal villages of Rhode Island and Southeastern Massachusetts. We thrive on a collaborative approach employing a unique blend of progressive technology, pioneering innovation and an old-fashioned work ethic.

We love where we live and we enjoy selling the area as much as the homes!!

PLEASE DO NOT CONTACT THE WELCHMAN GROUP DIRECTLY. DOING SO WILL AUTOMATICALLY ELIMINATE YOU FROM CONSIDERATION. ONLY RESPOND THROUGH THIS POSTING. YOU WILL PROCEED WITH OUR RECRUITER.

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