Real Estate Executive Assistant
First Team Estates - MSH
Laguna Niguel, CA US
Posted ago
First Team Estates - MSH

Award-winning elite real estate agent ranked in the top 1.5% of the country is in need of an Executive Assistant! We are looking for a driven real estate executive assistant to support day-to-day operations. You’ll serve as a liaison between the agent and clients as well as working with the Marketing Assistant and Transaction Coordinator. You will also be responsible for the safe-keeping of customer information in the database/CRM, preparing contracts, overseeing escrows, and managing overall operations. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, apply today!

The Ideal Candidate:

  • You love real estate but have determined that selling is not for you
  • You love running things behind the scenes and are not afraid to jump right in and help
  • You thrive on organizing and planning and can think one step ahead to ward off issues
  • You are tech-savvy - love social media and understand it
  • You'd like to grow with a team and would excel ultimately growing the position and becoming the critical backbone of the operations as Operations Manager
  • You are flexible about your time when necessary - weekends are occasionally needed
  • You have your real estate license or at least experience in the real estate field

Responsibilities

  • Organize and manage efficient office and files
  • Manage schedules, calendars, emails
  • Keep track of all listings and sales
  • Maintain, organize, and utilize client/lead database, and lead generation within CRM
  • MLS input, writing property descriptions, keeping listing status updated throughout the process
  • Oversee and participate in the design of marketing and advertising materials
  • Work with graphic designer to create brochures, marketing packages for listing appointments, and buyer consultations/tours
  • Manage New Listing files and provide transaction coordinator with necessary documents
  • Manage escrow details
  • Prepare materials for open houses
  • Actively post on social media and maintain agent website
  • Complete administrative duties, like picking up orders or other tasks as needed
  • Attend relevant training events to enhance knowledge, network, and learn best practices
  • Weekly team meeting to review schedule, set priorities, and brainstorm

Qualifications

  • Prefer candidate to already hold a valid real estate license, however, the right candidate who is unlicensed must be willing to get their license - we will assist in the process
  • Experience as a real estate assistant is preferred but not required for the right candidate
  • Tech-savvy, able to learn new programs quickly, and able to troubleshoot common problems
  • Tech-savvy with various social media platforms; familiar with website management
  • Proficient in Evernote, Microsoft Word, Excel, Outlook, Gmail
  • Knowledge of Follow Up Boss CRM a plus - or at least experience working with CRM programs
  • Creative problem solver
  • Detail-oriented
  • Extremely organized
  • Strong written and verbal communication skills
  • Strong organizational and project management skills
  • Calm under pressure – can assess, prioritize, and act quickly
  • Able to work independently as well as accept direction on assignments
  • Able to prioritize tasks and responsibilities
  • Able to meet deadlines

Compensation
$25 - $27.50 hourly
About First Team Estates - MSH

MSH is GROWING! I am a high-energy, technology-driven agent carrying an average of 5-8 listings. This is an excellent opportunity to become part of a team and join in the success as it continues to build and expand! In addition to hourly pay, there are additional bonuses on each closed escrow plus a year-end bonus as well. This is an in-office position Monday through Friday, normal business hours, and the office is in Laguna Niguel, California.

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