Executive Assistant Listing/Transaction Manager

Who are we looking for? 

The Executive Assistant is an action-based individual who is passionate about superior customer service, achievement, and execution. The Executive Assistant will expand listings systems and processes, ensure positive customer experience, build brand awareness, coordinate client events, and maintain/manage the listing pipeline. The Executive Assistant will relish the opportunity to take on greater responsibilities and will be eager to demonstrate his/her ability to push the team closer to achieving its goals. The Executive Assistant is deeply committed to the team achieving greater and greater levels of success, as well as growing his/her own skills and developing into a leader within the team. 

If you think you’d be a great fit, please apply today! To be considered for an interview, you must have taken the DISC assessment.

These are the standards a well-above-average performer will maintain or exceed: 

• Entering listings into the MLS
• Coordinating pre-listing activities such as staging and photography and lockbox installation
• Submit and review necessary paperwork to sellers and Listing Agent
• Complete weekly marketing reports and communicates the results with the sellers
• Prepare social media posts and print marketing material for all new listings
• Assist in developing and implementing the team's 36 touch plan
• Coordinate and execute client appreciation events
• Manage all systems for clients, lead generation, database management, and back-office support
• Provide the highest level of customer service to clients and vendors
• Manage client database system (CRM)
• Organize workflow and reduce inefficiencies
• Schedule homebuyer seminars 
• Schedule appraisals, inspections, and closings.
• Build and maintain a social media presence 
• Create marketing materials
• Increase brand awareness
• Act as a true integrator and execute the vision 

• 2+ years experience as a personal assistant, office manager, or related position
• Real estate experience preferred but not required

Knowledge/Skills 

• Strong written and verbal communication skills
• Results-oriented and has the ability to take charge
• Learning-based 
• Ambitious with proven ability to succeed
• Willing to learn scripts and dialogues
• College Graduate
• Ability to work independently 
• 1–3 years of industry and customer service experience preferred

Keller Williams is the largest residential real estate brokerage in the United States. Our core values are God, Family and Business. We are a Real Estate team serving the Greenville area. Our team is brokered by Keller Williams Realty, the #1 real estate company in the world. Being in business with a forward thinking, tech-focused company is paramount in doing business today. Our hope is to continue to grow our team by providing the absolute best in customer service to our clients.