Real Estate Executive Assistant
Chicago, IL US
Posted ago

We are looking to hire a top notch Executive Assistant to support a top-producing real estate agent in our beautiful, brand new office in Roscoe Village! You will help keep our office churning by being in charge of a variety of tasks that range from office management to marketing to event planning to real estate! 

See our team behind the scenes:



  • Sit at the front desk and build relationships with clients when they come into the office
  • Answer the phone- set appointments and direct calls to right person
  • Manage a high volume inbox and see that everything is answered in a timely manner
  • Manage calendar (meetings, events, phone calls etc)
  • On-boarding of new team members
  • Keep track of team anniversaries, birthdays and reviews
  • Plan fun quarterly team outings
  • Handle billing, payment records and always aim to lower expenses
  • Preparation of materials and daily sending of meeting preparation boxes for clients
  • Provide technical support for team in office helping troubleshoot their issues or finding the resource who can
  • Database entry and creation of phone call lists for team
  • Perform other office tasks (replenish all office supplies, distribute mail, custodial duties, etc)


  • Manage efforts for direct mail campaigns by working with our designer and managing deadlines for getting pieces out the door
  • Keep us on track for biweekly creation of content and recording of video blog, editing it and final approval in a timely fashion
  • Posting on all social media platforms with your own created content, market news, publications written about our team or postings of our properties not yet on the market to Facebook, Instagram, Twitter, LinkeIn and YouTube
  • Update open house information on our website weekly (Squarespace platform) plus creation of new pages for content when needed
  • Upkeep of front window displays with weekly postings of properties coming on the market
  • Interacting with our clients on social platforms like sending birthday messages and other outreach


  • Research for preparation of Comparative Market Analyses
  • Preparation of contracts for each new client
  • Inserting each new client into our database and preparation of their home for sale before you do a handoff to our Listing Manager
  • Possibly obtaining real estate license to increase your knowledge of the field
  • Oversee investment properties


  • Coordination of our company's sponsorships at community events
  • You would be in charge of setting us up for these events and in some cases staying for the whole event to help run it with us
  • You would interact with the person organizing each community event and provide our logo, advertisement creation, ordering of swag for all participants and whatever else is required
  • We also host our own client events which you would be in charge of- booking venue, creation and distribution of invites or evites, ordering of food, etc
  • For our events, you would help with setup and in many cases stay to help us run the event

Looking for a steady and stable person looking for a long-term position with these qualifications:

  • Someone who is sharp and stays always a step ahead
  • High sense of urgency
  • Previous experience in administrative, legal, marketing or real estate
  • Ability to prioritize and multi-task
  • Strong organizational skills
  • Deadline and detail-oriented
About @properties

Our team is run by Leigh Marcus who is hard-working beyond belief. He has bred a culture of focus and attention to detail that has made us hundreds of raving fan clients. We are a team of 4 administrative managers who all focus on the details of the sales transaction behind the scenes and always exude confidence when interacting with our clients.

We all love working here and enjoy coming to work. We are looking for a perfect team culture fit as we are a small team and work closely together.

Our Core Values:

  • Hustle and work hard
  • Humble and appreciative
  • Accountable and take 100% responsibility
  • Positive can-do attitude
  • Team player
  • Growth mindset

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