Real Estate Executive Assistant
Your Realty Leverage
Chicago, IL
Posted ago
Your Realty Leverage

Who are we?

The mission of this agent is to create generational wealth through real estate. At the core is a conviction that where you choose to live has a profound impact on your personal and financial well-being. A home is the only place life and finances overlap in such a significant way. Our vision is to become a Chicagoland-wide full-service real estate business capable of expertly handling all the core residential real estate needs. We are a growing real estate consulting company that provides our systems, knowledge, and talented team members to our clients to ensure their personal and financial real estate goals are achieved. We believe that we will never “arrive”; we will constantly seek to improve, refine and get better.

Who are we looking for? 

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual will exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency. 


Note: Position is located in North Chicago and will be based there. Please consider this when applying. 

Responsibilities

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Be the first point of contact handling general communication with clients, including managing multiple email inboxes and master calendar, providing client updates via email, phone & text on a daily basis
  • Manage the logistics for property and client prep to assist our clients in getting properties ready to be placed on the market for sale, this includes the “in-the-field” aspects of photography, sign and lockbox installation, and key duplication
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of all office equipment
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
  • System development, implementation, and management
  • Information management
  • Oversees primary responsibility for client communication
  • Oversight of contracts through closing
  • Customer/Vendor relations
  • Bookkeeping (some light accounts receivable input into QuickBooks Online)

Qualifications

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bookkeeping skills
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based 
  • Service-based attitude 
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
  • Real estate license preferred (or willing to obtain)
  • Car required (Due to the in-the-field work, mileage will be reimbursed)
  • 1–3 years of service and management experience 
  • 3–5 years of administrative experience

Compensation
$45,000 - $55,000
About Your Realty Leverage

At Your Realty Leverage, we are experts in identifying and placing talent in real estate offices across the nation because we have personally worked in the real estate business. This background, when combined with our added expertise in the career consulting and training, delivers long-term results for a successful career in real estate.

We will ensure that you are prepared for your career in real estate. Your Realty Leverage, Inc. has created customized training programs, consultative coaching, and will prepare you for success through our exclusive career visioning process.


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