Real Estate Executive Assistant
WHG - eXp Realty
Asbury Park, NJ US
Posted ago
WHG - eXp Realty
We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker’s meetings and trips, and systematizing information in the client databases. In addition, you’ll need to file paperwork and purchase office equipment and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Send in your application today!
Responsibilities
  • Pay and input invoices on a regular basis for the broker
  • Function as the main point contact for the principal broker
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Implementing filing systems and order office supplies as needed
  • Make appointments and travel itineraries for broker

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation, and maintenance of all office equipment
  • Be the first point of contact in handling customer inquiries or complaints
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting, and holding accountable all additional administrative team members


Qualifications
  • 2+ years experience as a personal assistant, office manager, or related position
  • Excellent communication skills and organizational skills
  • Familiar with Microsoft Word, Excel, and Multiple Listing Service
  • High school diploma or equivalent required
  • Real estate experience preferred but not required

  • System development, implementation, and management
  • Information management
  • Oversight of contracts through closing
  • Customer/Vendor relations
  • Bookkeeping (A/R and A/P)
  • Real estate license

Compensation
$40,000 plus Bonus
About WHG - eXp Realty

We are a rapidly growing top producing Real Estate Team that deals with all facets of real estate. Our mission to empower people to achieve their goals through real estate. We value grit, resilience, integrity, personal development, and humility. We are looking for quality people to work in a fast-paced environment that demands high attention to detail and customer service.

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