Real Estate Executive Assistant Database Administrator
Doctor Phillips, FL US
Posted ago


The most successful in this business knows that it takes a certain mindset and attitude to keep at it every day and especially to excel! With that in mind, here are six traits that seem to cover all the bases.

Self-Mastery: the possession of great knowledge, skills, and habits that make YOU the master of YOU! More specifically, do you know your goals? Do you know your strengths and your weaknesses? More importantly, do you know how to work with both your strengths and weaknesses to seek and master the necessary knowledge, skills, and habits to reach your goals?

Learning-Based individual is someone who has made the decision to use effective learning the foundation piece for their action plan to develop their life. You should learn something new every day!

High achievers remove Limiting Beliefs from their thinking that will hold them back. In order to be successful at a higher level, you have to turn those limiting beliefs into Unlimiting beliefs. Whatever has been holding you back in the past, let it skyrocket you forward.

The JEM Property Group is a team within Keller Williams Classic Realty in Dr Phillips (West Orange County, FL) is seeking a FULL-TIME Executive Assistant who cares about the quality of their work. The perfect team member will be able to work independently and collaboratively in a fast paced and unpredictable environment. This job is responsible for the day to day support of the Team Leader/Sales Manager.

The position requires a wide array of abilities and character traits. In addition to having or gaining the entire skill set of an accomplished real estate (this position is not sales-based and doesn't require a license) professional, you will be managing a small company. We hope you like variety and are stimulated by diverse work responsibilities. Small business owners wear a lot of hats; as the Executive Assistant to the Owner, you will too!

Over time, you will be expected to gain a level of proficiency, and eventually mastery in each of these areas. Eventually, as the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.


In order for an applicant to move forward and not be disqualified he or she must provide a Cover Letter that explains how their career track record relates to the posted Executive Assistant responsibilities.

The main focus during the first 90 days:

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support. 
  • Create and maintain an operations manual that documents all systems and standards.
  • Create new and managing existing advertising material within all popular social media platforms.
  • Create and follow a time management schedule called the 1-3-5 and 4-1-1 weekly, monthly, and annually.
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports. 
  • Managing all aspects of the real estate transactions process from processing sales in our database to auditing and maintain the related transactions file.
  • Responsible for verifying all properties that have been entered into the closing system. 
  • Be the first point of contact in handling customer inquiries or complaints. 
  • Keep the lead agent informed regarding any problems or issues that need to be handled. 
  • Understand the process for hiring, training, consulting, and holding accountable all additional administrative team members. 


  • A cover letter is mandatory!
  • Must have a proven career track record
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
  • Must understand and use Client Relationship Management Systems (CRMs) at a high level
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Extremely well organized, and able to organize others as well
  • Bachelor’s degree a MUST, Master’s Degree preferred
  • Concerned with doing things the right way the first time.
  • Calm under pressure. Service-based attitude. Proven ability to succeed
  • A true professional, who supports the entire team in achieving their goals


Our goal to our customers is to provide the premier customer service experience for each home seller and buyer we work with. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. 

Our internal goal for our group is to grow our organization from $9 million in closed sales in 2019, $20 million in 2021 (2-year goal), to $50 million in 2024 (5-year goal since 2019). We will focus on the key activities that will make our organization grow by focusing on the four key business models – Economic Model, Lead Generation Model, Budget Model and Organizational Model. 

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