Real Estate Executive Assistant | BUR692
Pro R.E.A. Staffing
Burlingame, CA
Posted ago
Pro R.E.A. Staffing

Calling all people pleasers, perfectionists and silent heroes. We’re seeking a talented Real Estate Executive Assistant who will go above and beyond for our clients every day. Even the difficult ones. Especially the difficult ones. We live and breathe client experience and pride ourselves on sweating the details.

Our ideal candidate relishes the opportunity to manage multiple systems while working in a fast-paced environment with a great deal of efficiency. He or she is assertive, highly adaptable, polished and professional, motivated, solution-oriented, trustworthy, self-confident, meticulous with details, tech-savvy and has superior communication skills, both verbal and written. He or she has the ability to collaborate in a group setting with the desire to add value, not only to clients but to fellow team members. 

Our client 

Our client is not just helping people buy and sell homes—they are helping their clients achieve their dreams and build wealth. They are an innovative and close-knit team that values integrity, mutual respect, and a healthy work-life balance. They place the greatest emphasis on creating a quality buying and selling experience for their clients. Their work is all about building relationships, because they believe they’re only as good as their referrals. In addition, they believe in giving back to their community. They believe that one person can make a difference. They enjoy making a positive impact in the world and the community around them. 

The Details:

Location/commute: Burlingame, CA. You reside no more than a 30-minute commute to Burlingame. Familiarity and the ability to speak intelligently about the area is a big plus. You have your own car, a valid driver’s license, and carry insurance.

Type of employment/hours: Full-time, 40+ hrs, 8 a.m.- 5 p.m., M-F, flexibility on some evenings and weekends required. The ability to work remotely a few days a week once fully trained and objectives are being met is an option. 

Compensation: $50,000 to $60,000 based upon experience in addition to a bonus 

Benefits: Paid Time-Off  

How to apply: We appreciate your enthusiasm, but no calls or emails, please! If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit


  • Manage systems and procedures; increasing all efficiencies 
  • Handle of all database management and help scale operations as the business grows
  • Provide an executive level of administrative support this may include but is not limited to phone and email management, calendar organization, task management, and keeping the Agent focused on key tasks
  • Play an active role in every stage of a transaction process 
  • Prepare properties for listings and showings; attend inspections
  • Assist with marketing campaigns and initiatives on behalf of the Agent including all forms of social media, web, print, and client appreciation
  • Serve as the key contact person for clients by providing a concierge-level of service  


Our hero (a.k.a. Real Estate Executive Assistant) should: 

  • Be the confident as the go-to person for the team
  • Have an ability to adapt to any situation/client need with a positive attitude
  • Have a deep capacity for understanding and communicating (i.e. the client whisperer)
  • Have the understanding of a coach and the confidence of a quarterback
  • Believe in our mission of superior client experience
  • Be creative and assist with a wide variety marketing efforts
  • Remain calm under pressure and be concerned with doing things right the first time

In the past, you might have…

  • An Active CA Real Estate License (preferred but not required)
  • 1+ yrs of real estate experience assisting a Real Estate office and/or Realtor
  • Successful experience as an Executive Assistant within a dynamic industry 
  • General understanding and knowledge of the real estate sales cycle and managing transactions
  • Experience with drafting real estate contracts is a PLUS


Ideally, you are familiar with or can easily master… 

  •  Google Suite
  •  CRM programs such as Top Producer or Chime
  •  MLS, Dotloop, Zipforms, Docusign, Skyslope
  •  Social Media Platforms
  •  Preparing CMA’s
  •  You can type 45 WPM or greater 

$50,000 to $60,000 based upon experience in addition to a bonus
About Pro R.E.A. Staffing

Pro R.E.A. Staffing works with real estate professionals across the U.S. and Canada to find their next hire. We find the most qualified candidates and match them with amazing opportunities nationwide.

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