Real Estate Listing - Office Manager
Copeland Realty Group at Pacific Sotheby's Int'l Realty
Encinitas, CA US
Posted ago
Copeland Realty Group at Pacific Sotheby's Int'l Realty

Elite "100 Top Agents in San Diego" award-winning Realtor® is in need of a Full-Time Real Estate Listing Manager

  • You love real estate but have determined that selling is not for you
  • You can coordinate and work as a liaison between the real estate Agents, clients, prospects, and third-party vendors
  • You are a master at anticipating the transaction process and can track all documents from start to finish
  • You perform very well under pressure, and can assess, prioritize, and act quickly and accordingly
  • You are a creative problem solver
  • You are tech savvy - you have a knack for social media and marketing
  • You are the go to back bone of our team, and we can rely on you to have exceptional organizational skills
  • Real estate license preferred, but is not a must
  • Experience in some area of the real estate field is a must

He/she creates and continually maintains a smooth process for all transactions from start to finish including tracking budget expenses. He/she creates checklists and deadlines on a calendar for all transactions. He/she continually maintains the CRM and can work independently as well as part of an ambitious team.

  • Administrative work including managing Agents' email and calendar 
  • Create and maintain all listings and coordinate all with Sotheby's office admin
  • Create and manage all marketing pieces, print ads, Just Listed and Just Sold postcards, Open Houses, etc.
  • Coordinate and organize photo shoots and video shoots on listings 
  • Make sure the videos and photos are accepted by PSIR standards and distribute/post as necessary
  • Maintain CRM and all mailing/marketing lists
  • Coordinate, schedule and promote open houses on all medias
  • Open escrows and order all necessary inspections 
  • Track escrows from start to finish
  • Communicate with all 3rd party vendors (Escrow, title, tradesmen)  
  • Maintain marketing materials at all listings 
  • Client care which includes minimum weekly e-mail/phone communication with sellers/buyers to ensure smooth process of collecting paperwork
  • Schedule inspections and attend as needed while interacting with clients
  • Track ad campaigns and create showing reports/feedback to clients from our social media ads, showings and Open Houses
  • Make sure all videos are categorized and optimized on YouTube channels
  • Post marketing material on social media outlets
  • Back up and be on call for immediate showing relief if needed
  • Assist with Zillow, Google, Yelp reviews
  • Manage real estate Agents schedules to keep them on track 

Ideal candidate is...

  • Organized and very detail oriented
  • Proactive with the ability to work independently
  • Ability to problem solve, both proactively and re-actively 
  • Patient and a good listener 
  • Systematic and thorough
  • Able to prioritize daily tasks and time block
  • Able to meet fast paced deadlines 
  • Positive with excellent customer service skills
  • Technology/computer savvy
  • Proficient in Microsoft Office, PC or Mac
  • Proficient in Gmail, Google Drive, Google Calendar, Dropbox and CRMs
  • Previous experience in real estate admin or sales experience required 
  • Excellent at written and verbal communication, including the ability to interact with clients, Agents and 3rd party vendors
  • Social media savvy (Facebook, YouTube, Instagram) 
  • Real Estate License is an asset but not required 
  • Marketing Experience is a plus
$50,000 - $60,000 yearly
About Copeland Realty Group at Pacific Sotheby's Int'l Realty

Sandra is a top producing sales professional with over 40 years experience. She is a skilled negotiator, who combines personal style and sensitivity with innovative ideas and bottom-line results. Sandra believes knowledge is power and she strives to educate her clients with the knowledge they need to make the best decisions for themselves. She works diligently to be a strategic partner whose job is to empower and guide her clients. She is also an extraordinary marketer whose attention to detail gives her sellers a distinct advantage in today’s marketplace and her listings often set new neighborhood sales records. Sandra is a 10-time winner of San Diego Magazine's "Five Star: Best in Client Satisfaction Real Estate Agents" Award, a Silver Award winner, a Recognition of Excellence Award with SDAR in conjunction with the San Diego Union-Tribune and was featured as one of the Top 100 agents in San Diego in Real Producers Magazine.

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