Real Estate Director of Operations
Billings Real Estate Team
Billings, MT US
Posted ago
Billings Real Estate Team

We’re looking for a talented Residential Real Estate Director of Operations in Billings, MT, to step in and take charge of our busy residential real estate office. Whether you’re a current Operations Manager or you’ve served as a Real Estate Executive Assistant on a top producing team, we’re looking for a candidate that stands out. 

We close on average 120 transactions per year and have a goal of expanding, doubling our production, and you will be very hands-on with this process.

Our team functions as a family. We place such an importance on our family structure that they have designed a culture that fosters this. This approach guides us every day in how we conduct our business. 

We Know You

You aren’t the type of person to shy away from a challenge. You’re smart and confident; have thick skin, you take pride in being able to keep calm under pressure, and thrive in situations where others would struggle. You have a history of being a team player and your boss feels extremely confident in having you as a collaborator. You are highly organized and can maintain a quick pace in a dynamic work environment. You possess exemplary leadership skills and are known for being a savvy implementer, having impeccable follow-through, and holding your team and yourself accountable to a high standard.   

Applicants seeking a position as a stepping-stone into sales—this is not the job for you.


Manage the office. Keep the SOP up to date, direct onboarding, and systems training for new sales agents, and coordinate the care and management of the office including vendors. 

Assist the Sales Manager in tracking the team’s numbers and contribute to team meetings. As Agents bring on new listings and put more buyers under contract, you will coordinate with them to ensure that no leads fall through the cracks, keeping all parties associated with the contract up-to-date and well informed. 

 Support your team by tracking deal flow of 15-25 transactions at any given time. You’ll oversee the day-to-day flow of the team and ensure that all client communication reflects the team’s high standards. You will ensure that the contract to close process runs smoothly. You will support all agents on the team and you will own the entire pipeline for the team.

Execute strategies to optimize the company's financial growth and liaise with the accountant. 

Plan events for the business along with client appreciation and oversee marketing. You will ensure that the database is always up to date and that milestones are recognized creating customers for life.    


2+ years supporting real estate agents at a high level

  • Proficient CRM systems
  • Proficient in creating formulas in Excel and Google Sheets

Bonus points for:

  • Invoice tracking, budgeting, and expense reporting
  • An MT real estate license or you are open to obtaining one upon hire for the purpose of supporting your team

The Details

Salary: $60k - $70k based on experience plus a performance-based override

Benefits: Paid time off, Holidays

Hours: Full-time, 40+ hrs, flexibility on the evenings required depending on the needs of the business (Responding to email/calls/texts with acknowledgment as needed).

Location: Billings, MT You should live within a 40-minute commute of Billings, MT and you MUST have daily access to a personal vehicle that you can drive for work, a valid driver’s license, and carry insurance.

$60,000 - $70,000
About Billings Real Estate Team

We are an organization of people working together to accomplish one goal: To always have satisfied clients or customers by performing our jobs in a friendly, efficient, and professional manner. 

Our company is led by a Broker who has a successful track record of building and expanding brokerages since 2008. Our team’s vision is to continually flourish as a company, team, community, and personally so that we can unite the businesses of Billings – making a difference and having a lasting and positive impact on everyone we encounter.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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