We are looking for a full-time Deal Secretary that is dedicated and passionate about Real Estate, is a team player that works well under pressure, and has the ability to work in a fast-paced environment. The Deal Secretary is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, they demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Deal Secretary must be adaptable to change and be solutions-oriented. They will manage the data entry of all transactions into Brokerage systems and programs. A successful Deal Secretary will provide exceptional customer service.

Candidates with real estate industry experience are preferred.

Duties include but are not limited to:

• Processing real estate deal transactions, creating trade record sheets & invoices
• Entering deals into the Brokerage systems
• Following up and collecting outstanding documents from agents
• Deal with incoming emails and respond in a timely fashion
• Preparing and sending commission invoices to the appropriate parties
• Corresponding with real estate agents, brokerages, builders, and lawyers
• Uploading documents into the Brokerage's paperless systems
• Handling incoming calls
• Understanding deal paperwork in order to summarize all important terms, conditions, and dates
• Maintaining accurate and compliant files for all transactions
• Other duties as assigned

• Proficient knowledge of Microsoft Office (Word & Excel)
• Strong data entry skills
• Strong math skills
• Accounting/bookkeeping experience
• Customer service oriented, well organized, and thrives in a fast-paced environment.
• Articulate communicator, handling agent and client calls with a professional demeanor
• Strong time management skills - prioritize workload and adhere to established deadlines
• Proactive with the ability to follow through on tasks, and flag potential issues or delays in a timely manner
• Exhibits keen attention to detail
• Excellent at building rapport
• Exceptional problem-solving skills
• Confidence to work independently and know when to ask for help
• Self-starter, tech-savvy, and can learn new tools quickly

Talent. Drive. Innovation. Service. We have what it takes to push real estate forward.

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