Real Estate Client Care Coordinator
The O'Neil Group
Minneapolis, MN
Posted ago
The O'Neil Group

The Client Care Coordinator for The O’Neil Group is a motivated self-starter with a track record of growth who enjoys completing checklists in a timely manner with a high degree of quality, attention to detail. This person also offers consistent, empathetic communication with our clients and the team. We are seeking an experienced, natural, customer service-oriented individual to join a fun, energetic team that values kindness, openness and personal growth. The Client Care Coordinator is responsible for implementing and managing multiple systems that provide red-carpet service to our clients from “O’Hello” to close and beyond! Prior experience in real estate is required, although you need not be licensed.

The O’Neil Group does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of Agents and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, agents, vendors and clients.


Essential Functions

Client Concierge (15-20 hours weekly)

  • Build strong rapport with our current and past clients and keep them well-informed and cared-for throughout their real estate process and after closing
  • Anticipate and tend to clients’ needs so that they feel they have 100% of our attention
  • Maintain accurate information on all clients in our database

Transaction Management (15-20 hours weekly)

  • Communicate diligently with agents and vendors to ensure the highest level of service to clients from initial contact through contract to close
  • Prepare and produce all marketing materials for buyers and sellers, using templated systems
  • Carefully review and process all contracts
  • Oversee all deadlines and communicate between parties with regard to documentation and status changes, including but not limited to: listing preparation, inspection period, appraisal process, mortgage approval (including written statement) and title work
  • Accurately file all client information
  • Work with Operations Manager to constantly improve team systems

Courier Services (1-5 hours weekly)

  • Ensure marketing materials are delivered to listings
  • Deliver lockboxes, sign riders and other materials to listings

Other Responsibilities

  • Keep Operations Manager informed regarding any problems, complaints, or issues that need to be handled
  • Attend all O’Neil Group Meetings
  • Other duties as assigned

Minimum Qualifications

  • Excellent written and verbal communication skills 
  • Experience in customer service and/or a fast-paced office environment
  • Excellent computer skills required
  • Clean driving record required
  • High school graduate

Physical Demands

  • Regularly sitting for long periods of time in an office environment
  • Occasionally driving for short periods of time in all weather conditions
  • Occasionally opening doors, climbing stairs, carrying signs and materials, walking through homes
  • May be required to move or lift boxes or equipment up to 50 lbs.

Core Competencies

  • Dedicated to doing the right thing
  • Service-oriented attitude
  • Calm under pressure
  • Easily builds rapport with people
  • Detail-oriented, punctual and able to manage several projects at once
  • Proactive, resourceful and able to work independently
  • Thrives in a team environment and when collaborating with others
  • Strong drive to work toward individual goals
  • Track record of success in previous positions
$15 per hour for first 90 days, then $16 per hour
About The O'Neil Group

Founded by Kelly O’Neil, active in the real estate industry for over 13 years, the O’Neil Group is a growth-minded company that partners with our community to provide an authentic and fun experience in home ownership. We are a supportive, collaborate, socially conscious community of professionals, not a real estate machine. 

These values lead us to embrace empathy, humor, resourcefulness, accountability, and a passion for something greater than ourselves. Over the years, Kelly O’Neil and her team have collectively sold over 208 units totaling $45.3 million in value. This places the O’Neil Group in the top 10% of over 300 agents at Keller Williams Integrity Lakes – a brokerage with the top market share in Minneapolis.

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