Real Estate Broker Assistant
Swanson Team
Mesa, AZ US
Posted ago
Swanson Team

The Executive Assistant is an individual who relishes the opportunity to implement and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to our clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional that is highly accountable, driven, growth-minded, and able to keep the team on track and moving towards their goals.

Responsibilities

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books and generating financial reports
  • Oversee all contracts through closing 
  • Create and maintain an operations manual that documents all systems and standards
  • Responsible for coordinating activities related to listings activation and listing maintenance
  • Sign and lockbox placement 
  • Home Value Reports
  • Weekly seller calls
  • Responsible for inputting listings in Multiple Listing Service (MLS)
  • Assist listing agent with document management, client communication, and broker approval 
  • Responsible for communication with sellers and validation of listing details
  • Responsible for Open House coordination and set up
  • Social Media & Email Marketing


Qualifications

  • Real Estate Experience preferred
  • Strong written and verbal communication skills
  • Marketing skills - social media, print, and web-based
  • Exceptional organizational and project management abilities
  • Bookkeeping skills - skilled with excel
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based 
  • Service-based attitude
  • Proven ability to succeed


Compensation
$50,000 + bonus potential
About Swanson Team

My Real Estate journey started in 1999 when I bought my first condo in Mesa. The agent used was very unprofessional and not very organized. On closing day, I went to sign final docs and the title company said; "You need $1000 in your account for “reserves”. Not only did I not know what that was (at 19 years old), but didn’t have the money. Luckily, I was able to borrow it from a friend and close. I made a vow when I got my license to NEVER let that happen to a client, EVER! Market Expertise, extreme communication, and negotiating EVERY TIME! From the seasoned investor that says, “STOP UPDATING ME, I know you are on your game” to the 1st time home seller/buyer that says, “ thanks for calling me for the 4th time today, I just don’t get it” the Swanson Team is here every step of the way to make it EASY, EDUCATIONAL and FUN, on a Silver Platter!

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