Real Estate Broker Administrative Assistant
Acclaim Real Estate
Las Vegas, NV US
Posted ago
Acclaim Real Estate

We are looking for an Admin to assist our Broker. This person should be highly organized, efficient and skilled in customer service.

Responsibilities

  • Maintains office files and computer database.
  • Prepares reports, presentations, memorandums, proposals, itinerary for weekly meetings, and other work-related correspondence and documents.
  • Answers office phones, takes messages, transfers call or leaves email notifications to appropriate parties. Greets clients and office visitors, and interacts with suppliers, visitors.
  • Maintains inventory of office supplies, including use of Company fax machines, and other office equipment.
  • Schedules appointments and meetings.
  • Opens daily incoming mail and routes mail to appropriate individuals.
  • Provides administrative/clerical assistance to ensure daily workload is completed in a timely manner.
  • Makes transportation and travel arrangements as needed.
  • Develops and processes emails as directed As needed or directed.
  • Assists with training of newly hired or promoted assistants in the areas of operating procedures.
  • Performs daily quality control reviews of transaction files.
  • Ensures all closing statements, commission checks and closing packets are sent to correct department.
  • Position requires approximately 10% travel annually using personal vehicle to attend off-site meetings and Company-sponsored events.
  • Excellent attendance and dependability is an essential requirement of this job.
  • Performs a variety of miscellaneous administrative and clerical job duties, as directed.
  • Provides administrative/clerical assistance office staff
  • Other duties as needed within the scope of administrative duties.

Qualifications
  • A valid Real Estate License is required for this job.
  • Proficient use of the English language (verbal and written).
  • Excellent interpersonal, oral and written communication skills.
  • Ability to work independently or in a team setting.
  • Proficient computer skills and knowledge of Mac Presentations, and other internal application/programs.
  • Ability to apply common sense understanding to carry out detailed written and oral instructions.
  • Ability to learn quickly and to retain/apply training skills to job duties.
  • Knowledge of general office skills and administrative procedures, including, but not limited to: typing (min. 45-50 wpm), filing, copying, faxing, data processing, and development of reports, spreadsheets, and correspondence.
  • Ability to maintain a positive, professional, cooperative demeanor, conduct and working relationship with customers, vendors, and all levels of personnel.
  • Ability to handle multiple tasks/job duties, and to adapt quickly to workplace changes/new job duties.
  • Ability to complete required tasks within allotted time frames and cut-off dates.
  • Ability to work efficiently and effectively in fast pace demanding work environment.
  • Ability to work overtime as needed and/or required.
  • Ability to periodically use personal vehicle to attend off-site meetings and Corp. sponsored events (must maintain a current valid drivers’ license, insurance liability coverage, and auto registration).
  • Ability to organize daily work-load and accomplish job tasks/assignments in a timely manner.
  • Highly visible position-requires the ability and willingness to maintain excellent attendance and punctuality record.
Compensation
$30,000 - $35,000
About Acclaim Real Estate

Acclaim Real Estate is a growing and dynamic real estate office. Looking for the right person to explode with.

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