Real Estate Assistant - Operations Coordinator
Beach Collective
Santa Rosa Beach, FL US
Posted ago
Beach Collective

Our mission is to create a first-class buying and selling experience for all of our clients and we are seeking an Administrative Assistant - Operations Coordinator who is passionate about helping us reach our objectives. Having the natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. Responsibilities will vary and include administrative duties such as working in tandem with our Transaction Coordinator, CRM management, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll interface with many different pieces of the business including phone and written communication with our transaction coordinator, clients, vendors, and colleagues. You’ll also support team marketing efforts, manage execution and accountability to a content calendar, social media, and plan and execute small and large company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented and have some experience in real estate, leasing, escrow, title, or mortgage backgrounds.


We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail, and exhibits an exceptionally professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others, and have an amiable, outgoing, and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work, and also has the ability to multi-task and solve problems. There is an opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.


  • Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
  • Implement operational improvements, working with the team to execute best practices in structuring an efficient workflow
  • Work closely and effectively with the principal agents to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
  • Maintain and manage team drives, calendars, contacts, listings, social networks, and website
  • Continue to build skills and knowledge in the real estate industry by attending educational events
  • Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team
  • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
  • Arrange for open houses and other community events to locally spread brand awareness
  • Notify transaction participants when a deadline is approaching
  • CRM management
  • Email marketing
  • Mail marketing
  • Social media management
  • Complete Real Estate activities as required such as Buyer Packages and Listings


What We Are Looking For:

  • 1 year+ administrative/marketing support experience
  • B.A / B.S degree or equivalent experience
  • Proficiency with Google suite of products (docs, sheets, slides)
  • Mailchimp (or similar tools) experience is a plus
  • Strong technological aptitude
  • Fast learner and growth orientated
  • Strong written and oral communication
  • Excellent organizational and time management skills
  • Strong interpersonal skills and ability to multitask in a fast-paced environment
  • Pleasant and professional demeanor at all times with great attention to detail
  • The expectation of confidentiality on all business matters
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based and feedback-driven
  • Proven ability to succeed
  • Real estate license preferred but not essential

The full-time position (Tues-Sat) working from home - with zoom / slack interaction (Wed, Fri, Sat). We expect 2 days/week in-office (Tues/Thurs) near Blue Mountain Beach/30A, and travel via car (drivers' license and insurance required), visiting our various listings, clients' homes, and offices & attending special events on occasion.

If this position interests you, start your application today!

About Beach Collective

We are a dynamic and growing real estate team located on 30A in Santa Rosa Beach, FL. There is a massive opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

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