Real Estate Assistant
Kim Ogilvie Group
Sarasota, FL US
Posted ago
Kim Ogilvie Group

We’re looking for a highly experienced real estate administrative assistant to join our group at the Downtown Sarasota location. The position demands focus, accuracy, and schedule flexibility. Knowledge and expertise in all areas of technology pertinent to the real estate industry is a must. Responsibilities include handling all aspects of the listing and contract processes including preparation of all listing documents and promotional materials for the agent's listing appointments, contract preparation, coordinating vendor's services, tracking critical transaction dates, scheduling photography, accompanying showings, overseeing important deadlines, interacting with clients and coordinating schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Knowledge of the Sarasota area and long-term experience is a plus. Does this position interest you? Apply today!!

  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
  • Monitor deadlines and provide notices to appropriate parties when necessary
  • Respond to customer needs with urgency and attentiveness

  • Handle the generation and flow of listing and contract documents with ease

  • Has knowledge of Microsoft Office and customer relationship management software
  • Great written and verbal skills

  • Must have an active Florida real estate license
  • Must be open to a flexible schedule
  • Must have prior experience as a Real Estate assistant or as an agent with admin skills
  • Must present oneself professionally
  • Has knowledge of Microsoft Office, Dotloop, Dropbox, and CRM software

About Kim Ogilvie Group

With a career spanning nearly four decades, Kim Ogilvie is widely regarded as one of Sarasota’s foremost experts in multi-million-dollar real estate. Kim and her group have consistently been ranked #1 at Michael Saunders and Company year after year. Our level of performance is a consequence of their ability to listen, empathize and take action on behalf of their buyers and sellers. It is no wonder they have an extraordinary following of loyal customers and referrals who call on them for advice and guidance in all real estate matters. Kim’s list of accolades is extensive and includes 2021 Michael Saunders & Company Top Performing Agent; multiple years of leading the top producing team with Michael Saunders & Company; Sarasota Association of Realtors® Sales Leader of $1M+ in single-family homes over a cumulative 15-year period; and involved in three of the five largest sales in Sarasota history.

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