Real Estate Assistant
Compass RE
Ridgewood, NJ US
Posted ago
Compass RE

Looking for a self-motivated and dedicated administrative assistant for a top-producing real estate agent. If you like working in a dynamic, customer-focused, marketing-based position, this is for you! You will be responsible for a variety of projects including marketing, administrative tasks, and some client interaction. This includes helping to manage a client database, submit paperwork for sales transactions, schedule showing appointments, request feedback from agent showings, coordinate schedules for appraisals, inspections, walkthroughs. You’ll also utilize the company marketing portal to create marketing materials for listed homes, create and send newsletters, and manage social media accounts. Must be flexible to work some evenings and weekends, including being available for phone calls on Saturdays and open houses on Sundays. Out-of-the-office work is required, including picking up keys, installing lockboxes, opening doors from time to time. The ideal candidate is detail-oriented, has superb organizational skills, a knack for customer service, and a friendly client-friendly demeanor. Understanding the real estate transaction process is a plus. Does this position interest you? Apply today!! 2-4 year college degree or real estate experience required.

  • Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
  • Respond to customer needs with urgency and attentiveness
  • Take part in employee development programs to strengthen existing skill sets in real estate administration
  • Notify transaction participants when a deadline is approaching

  • Manage CRM (client database)
  • Maintain agent calendar
  • Respond to phone calls, texts and emails
  • Stay on top of required transaction documents
  • Make copies of marketing materials
  • Update website, blogs, request client testimonials
  • Request agent feedback on showings
  • Send out mailings
  • Maintain positive relationships with other agents, office staff and clients.
  • Have a growth mindset and be willing to do whatever is required to support a successful real estate business


  • 2 or 4-year college degree
  • Flexible working schedule to accommodate clients on evenings or weekends
  • Must have a car - driving required to pick up keys, deliver marketing materials as needed
  • Excellent customer service skills for client communication
  • Excellent written and verbal skills
  • Real estate industry knowledge a plus
  • Proficient with social media (Facebook, Instagram)
  • Marketing experience, degree, or interest a must.

About Compass RE

Compass is one of the largest and fastest-growing independent real estate firms in the country. Company culture is key to this brokerage, seeking agents and team members who are ethical, collaborative, and likable. Offices exist in major U.S. cities, from New York to California.

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