Real Estate Assistant
Jillian Von Ohlen Home Selling Team
Port St. Lucie, FL US
Posted ago
Jillian Von Ohlen Home Selling Team

We’re searching for a diligent real estate administrative assistant/transaction coordinator. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walk thru's, and provide superb customer service.

You'll work alongside the Team Leader/listing agent to support with all of the team listings including entering into MLS, contact with sellers on a weekly basis via phone and email, and marketing. Once the listing is under contract, you will take the parties to a smooth closing. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments and repairs, and assure offers and counteroffers are approved as well as be in contact with the co-broke agent, lender and title company throughout the process.

You will assist the buyer agents on the team once they go under contract and support the agent with some of the above processes similar to the sellers.

You will also assist with online and offline marketing, website, and social media. Supporting in assigning leads to the agents on the team and managing the CRM database. Generating monthly market reports and birthday cards for past clients, and creating new mailers for potential clients.

Applicants should enjoy helping people and continually learning how to streamline our process.

Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. Must be very structured and self-sufficient. If this sounds like you, then apply today!

  • Keep track of all transaction documents in the client database and complete the necessary paperwork
  • Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
  • Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
  • Respond to customer needs with urgency and attentiveness
  • Monitor deadlines and provide notices to appropriate parties when necessary
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team

  • Assist listing and buyer agents as well as clients from contract to close
  • Communicate with sellers on listing agent's behalf

  • License for real estate is preferred but not required
  • Must have high school diploma or GED
  • Great written and verbal skills
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems

  • Good phone skills and people skills
  • Possess a high level of organizational skills and prioritizing
  • Ability to handle multiple things going on at once

$15 per hour
About Jillian Von Ohlen Home Selling Team

The Jillian Von Ohlen Home Selling Team is one of the leading teams on the Treasure Coast.

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