Real Estate Assistant
Andrew Lewis Homes
Murrieta, CA US
Posted ago
Andrew Lewis Homes
We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!
Responsibilities
  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
  • Achieve company objectives and regularly compile a progress report to present to the team
  • Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
  • Comply with tax withholding processes and legal requirements
  • Help organize community outreach events to improve our standing in the local area

  • Communicate with Clients about transaction details
  • Be a point of contact with Cooperating Agents, Lenders, Title Company Reps, and other parties to keep the transaction flowing smoothly from contract execution to closing
  • Review purchase contracts for accuracy and completion
  • Keep company transaction deadline calendar up-to-date
  • Keep company transaction document records up-to-date
  • Provide transaction documents to the necessary parties
  • Assist in ordering and scheduling inspections and appraisals
  • Follow-up on completion of repairs and work orders
  • Order Home Warranty and Survey if required
  • Follow company transaction processing checklists
  • Suggest improvements to company processes and checklists
  • Handle miscellaneous details as needed
  • All other duties as assigned by Company Owner

Qualifications
  • Communicates well, both verbally and written
  • Flexible working schedule to accommodate clients on nights and weekends
  • Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
  • Real estate license preferred
  • Prior experience in the real estate industry or as an office manager

  • Friendly and professional communication skills on the phone, in person, and in writing
  • Good spelling and good grammar
  • Confidence in communicating by text message and instant messenger
  • Methodical and diligent at completing required tasks
  • Confidence in using a computer to complete tasks in web-based programs
  • Basic understanding of MSExcel, MSWord, CRM, and e-mail software
  • Willingness to grow and learn. Confidence to ask questions and get help when needed
  • Internet access and a smartphone

Compensation
$40,000 yearly
About Andrew Lewis Homes

Andrew Lewis Homes is a technology driven and customer centric company. We specialize in residential real estate sales in the Temecula Valley. We are a growing company seeking to bring innovation to a centuries old industry. Our client first philosophy drives our business and has us constantly seeking ways to bring value to our clients and community as a whole. As an employee, you can expect a high pace, energetic, and fun culture. We are a family and look forward to welcoming a new member into that family.

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