Real Estate Assistant
The Daniher Group at Compass RE
Millburn, NJ US
Posted ago
The Daniher Group at Compass RE

The Administrative Assistant oversees the day-to-day operation of our busy real estate team.
This role requires a person who is able to make independent decisions on a daily basis,
addressing the best way to handle specific tasks, excellent communication skills, is process
oriented, detail-oriented, a self-starter who likes to build systems and can work on creating
structure around a busy Real Estate agent.

This position is responsible for managing calendars, setting appointments, planning events,
producing documents and completing projects with minimal supervision along with a high level
of attention to detail. Strong customer service skills, excellent typing skills and strong
organizational skills are required.

The ideal candidate has experience in managing a large fast-paced office environment and can
approach this position with strong management and organizational skills, responsibility and
commitment. We are looking for a team player with a great attitude who enjoys working with
people. Must have prior experience as an office manager and/or executive assistant in a large
organization.

Responsibilities

  • Schedule appointments
  • Maintain calendars
  • Schedule and coordinate meetings for principals
  • Prepare client communication and agent communication - memos, newsletters, emails, invoices, reports
  • Write and edit documents
  • Prepare marketing materials and other content for social media
  • Create and maintain filing systems
  • Coordinate and take charge of administrative and transaction management
  • Create processes to ensure efficiency
  • Build, implement and manage all systems for seller communication and procedures
  • Help to manage buyer appointments and coordination of showings
  • Work in database management and help organize a system of customers
  • Track and record information about stats, business metrics, and expenses
  • Provide back-office support
  • Write handwritten thank you cards
  • Order supplies and materials for the company
  • Be the first point of contact in handling customer inquiries or complaints
  • Hold agents accountable to do their business growing activities
  • Review and track each active/Under Contract file
  • Track all sold units and market to that base
  • Organize and create listing and sold portfolios
  • Create all print and digital marketing campaigns
  • Fill out forms and sign forms as needed
  • Prepare reports for clients on properties and market areas

Qualifications

  • Experience in Real Estate a plus
  • Licensed and Insured Driver
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent knowledge of G-Suite: gmail, google calendars, and google drive
  • Outstanding organizational and time management skills
  • Create and maintain systems and checklists
  • Excellent verbal and written communications skills
  • Excellent editorial skills
  • Discretion and confidentiality
  • Excellent customer service and communication skills
  • Friendly, outgoing personality, able to work with broker associates, clients and the public
  • Real estate license preferred
  • A true professional, who supports the entire team in achieving their goals

Compensation
$45,000 yearly 1st year bonus of up to $10,000
About The Daniher Group at Compass RE

The Daniher Group at Compass is a Mother and Son team that loves what they do. Michelle has been in real estate since 2005 and has loved all of it. She is passionate about serving her clients and excited to grow her business. Ryan has been in real estate since 2016 and recently moved back to New Jersey to team up with Michelle and build this real estate business in New Jersey. The values of The Daniher Group are hard work, integrity, empathy, financial education, philanthropy, and community involvement. They are the core of the business. The mission at Compass is to “help everyone find their place in the world”. We take pride in our culture. We are hoping to find someone who can be with us for a very long time and grow along with us. We look forward to meeting you soon and helping you find your place in the world!

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