Real Estate Assistant
Billings Real Estate Team
Billings, MT US
Posted ago
Billings Real Estate Team

We are looking for a positive and experienced Real Estate Assistant in Billings, MT to support a top-producing team. Do you enjoy being the first point of contact for clients? Do you step up and “own” your job? If you thrive in a fast-paced environment, enjoy managing real estate transactions, and have impeccable attention to detail, we want to talk to you. 

We Know You

You like picking up the phone and speaking to clients. You understand that clients need hand-holding from the opening of escrow until after the close.  You’re smart, confident, and you take pride in being able to keep calm under pressure and to thrive in situations where others would struggle.

You know you belong in real estate, and in addition to being hardworking and diligent, you pride yourself on your commitment to ethics and integrity. Communication is your forte and you have the ability to catch the smallest of errors. You can use your problem-solving skills as a tool to ensure each transaction runs smoothly.


An Active MT Real Estate License is preferred for this position or you must be willing to obtain one after hire to support your team. Previous experience supporting others in escrow, mortgage, or property management is acceptable. Real Estate Assistants with prior real estate experience are encouraged to apply. Applicants seeking a position as a stepping-stone into sales—this is not the job for you.

On any given day, you’ll be expected to liaise with various third parties and vendors, serving as the gatekeeper. You’ll have your hands in every part of the business. You will act as the key contact for clients and will provide them with notoriously impeccable service – time and time again. You will also work side by side with the agent on a wide range of projects and initiatives.

As a Real Estate Assistant, you’ll do a little of everything, including but not limited to:

  • Manage the listing process and pre-listing process
  • Schedule listing appointments, photography, stager, and various other listing vendors
  • Create marketing materials for each listing
  • Serve as the key contact person for clients
  • Maintain communication with Agents and clients by staying on top of phone and email correspondence
  • Coordinate client and team events
  • Take the lead in preparing closing gifts for clients


  • At least one year of experience working in real estate
  • You are familiar with residential real estate contracts
  • A Montana Real Estate License (or must be willing to obtain upon hire)

Ideally, you are familiar with or can easily master…

  • Google Suite of Services
  • Social Media Platforms
  • Real Estate Software: MLS, DocuSign
  • CRM Experience

The Details:

Location/commute: Billings, MT. Candidates MUST live within a 30-minute commute to Billings and have daily access to a vehicle, a valid driver’s license, and carry insurance.

Type of employment/hours: Monday-Friday, 9 a.m.- 5:30 p.m., flexibility in the evenings and weekends is required.

Compensation: Competitive based on experience; plus an opportunity for a bonus.

Benefits: PTO, Holidays

About Billings Real Estate Team

We are an organization of people working together to accomplish one goal: To always have satisfied clients or customers by performing our jobs in a friendly, efficient, and professional manner. 

Our company is led by a Broker who has a successful track record of building and expanding brokerages since 2008. Our team’s vision is to continually flourish as a company, team, community, and personally so that we can unite the businesses of Billings – making a difference and having a lasting and positive impact on everyone we encounter.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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