Real Estate Administrator
Own A Toronto Home
Markham, ON CA
Posted ago
Own A Toronto Home
We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!
Responsibilities
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Keep track of all transaction documents in the client database and complete the necessary paperwork
  • Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments

  • Manage/organize Real Estate CRM
  • Ability to work effectively on Google Workspace
  • Creating marketing flyers
  • Input on Social Media content
  • Professional with email correspondences
  • Office meeting preparations
  • Develop listing and buyer procedures for administrative support
  • Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
  • Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
  • Participate in training sessions to improve skills with administrative tasks in the real estate industry
  • Notify transaction participants when a deadline is approaching

Qualifications

  • Prior experience in the real estate industry or as an office manager 
  • Communicates well, both verbally and written
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
  • Ability to work autonomously and cohesively with the team
  • Highly organized
  • Structured/Outgoing personality
  • Great communication skills
  • Proficient in technology
  • Drivers License & access to a vehicle
  • Ability to work autonomously and cohesively with the team
  • Highly organized
  • Structured/Outgoing personality
  • Great communication skills
  • Proficient in technology
  • Drivers License & access to a vehicle

Compensation
$18 - $20 hourly
About Own A Toronto Home

Mission

Our mission is to raise the bar for the real estate industry by working at a level that motivates & inspires others to do the same, by creating a WOW experience for our clients and our colleagues. 


Vision

We run our business 100% in line with our goals & values to keep moving our business forward and elevate the real estate industry. Our attention to detail, quick response time, and high expectations for results are what clients & colleagues love about us. We are easy to do business with, well respected, and people look forward to working with us. 


Values

Honesty, Growth Mindset, Professionalism, Results Driven, Reliable, Integrity, Ethical, Don’t Cut Corners, High-Level Communication, Fun.

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