Real Estate Administrative Director
The Jarnagin Team
St. Charles, IL US
Posted ago
The Jarnagin Team

We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. We are in search of an Executive Assistant for our top-ranking Real Estate team.  This position will be responsible for the marketing and closing of transactions, as well as, growing the team and the business. A real estate license and or experience is preferred, but not a requirement. The willingness to obtain a real estate license is preferred.

 We are looking for an exceptional candidate who is willing to go “above and beyond” and is excited about helping and managing an organization grow to the next level; also someone who thrives in a fast-paced work environment. This position requires a highly detail-oriented and systematic individual that helps a team service clients with seamless, top-notch customer service while growing the real estate business to serve more clients.


  • Take notes and deliver messages from phone calls, emails, memos, or reports to the broker
  • Liaise between the team lead broker, admin staff, and clients
  • Adjust to the needs of the real estate office and execute other assistant duties when necessary
  • Oversee the broker’s schedules, team meetings, and travel arrangements
  • Manage the client database to keep information orderly and confidential
  • Communicate changes and issues from clients to the rest of the team so they are resolved efficiently
  • Build, implement and manage all systems for customers, database management, and back-office support to improve productivity
  • Facilitate communication between our customers and team to ensure customer satisfaction
  • Management of our listings
  • Management of closings
  • Management of our Brokers
  • Recruit new team members
  • Overseeing and implementing systems and procedures to increase the growth of the company
  • Management of the team's high accountability culture
  • Candidates must exhibit drive and desire to influence
  • Manage team meetings
  • Manage video production
  • Manage community outreach
  • Manage training systems


  • Experience in the real estate industry
  • Familiar with Microsoft Word, Excel, and Multiple Listing Service
  • 3 years plus experience as an executive assistant or administrative assistant
  • Able to effectively communicate to clients and other team members in a timely manner
  • Used to handling private information and meeting hard deadlines
  • Attention to detail and keen organization skills are needed
  • Time management is important
  • Technologically savvy; able to learn new programs quickly and troubleshoot common issues
  • Proficiency in Word, Excel, PowerPoint, Gmail, Google Suite, Dropbox, and Internet skills
  • Communicate clearly both written and verbally 
  • Excellent grammar and math skills are a must
  • Attention to detail and keen organization skills are needed
  • Work efficiently and in a timely manner on a variety of tasks with minimal supervision
  • Customer service experience in our industry is preferred
  • Willing to work some evenings and weekends
  • Must have the ability to travel to our listings which are typically within 20 miles of the office
  • Must have the ability to travel to closings with are typically within 20 miles of the office 
  • Have a valid real estate license or the time and ability to obtain one in three months
  • Candidates must exhibit drive and desire to influence.

$15 - $21 hourly
About The Jarnagin Team

This Denver real estate team is a powerhouse team made up of top agents and an excellent office staff. The team was put together to offer clients a real estate experience that exceeds expectations backed by a guarantee. With individualized buyers' agents and sellers’ agents we have a great deal of business to manage. We complete over 100 real estate deals per year and our numbers are growing. Our foundation is a team approach to real estate offering top performing agents and an admin staff that is highly skilled at delivering an excellent customer experience.

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