Real Estate Administrative Assistant | NJ696
Pro R.E.A. Staffing
Maplewood, NJ
Posted ago
Pro R.E.A. Staffing

“Professionalism is not the job you do; it’s how you do the job.”

We are looking for a Real Estate Administrative Assistant who will cultivate a professional image and maintain a sense of ownership in all that we do—an organizational leader who will manage day-to-day operations in a fast-paced, high-volume office environment. Do you possess a sense of decorum and social intelligence? Are you a “people person” who values client relationships, who knows when and how to say no, but would rather say yes? 

You'll join the number one agent in Maplewood’s Weichert office. Also ranked in the Top 100 in the U.S. by America’s Best Real Estate Agents – Real Trends. Resourceful, loyal, full of energy and we do what it takes to earn the approval and praise of those we do work for. We make it our business to know everything there is to know about local real estate.

The Details: 

Location/commute: Maplewood, NJ. Candidate MUST live within a 30-minute commute of Maplewood and have your own car, a valid driver’s license and carry insurance.

Type of employment/hours: Full-time, Monday through Friday, 9:00am to 5:00pm 

Compensation: $55,000-$65,000 plus bonuses

Benefits: Sick Days, Vacation Days and Holidays  

How to apply: We appreciate your enthusiasm, but no calls or emails, please! If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 

If you would like more information about Pro R.E.A. Staffing, please visit www.proreastaffing.com.

Responsibilities

The ideal candidate plays an active role in the transaction process, pays attention to the details and knows how to prioritize their responsibilities without direction. Our client seeks someone who will put the needs of their agents first and handle all communication with a polished etiquette and finesse.

  • Implement and manage systems and procedures, database management
  • Prepare the agent for listing appointments, handle client care, follow-up on transactions and oversee the contract to close process
  • Oversee the coordination of marketing materials which includes flyers and overseeing real estate websites
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as updating the MLS, sending and coordinating email blasts and managing all social media platforms
  • Serve as the key contact person for clients by providing a concierge-level of service 
  • Phone and email management, heavy calendar organization, task management, lead management which includes assigning and tracking leads and holding your agent accountable for following up on leads
  • You will also run errands as needed
  • Provide a concierge-level of customer service and serve as the first point of contact for clients

Qualifications

Desired traits:

  • Seeking an individual who can hit the ground running. The ideal candidate is passionate, self-motivated, quick-thinking, flexible and able to pivot when necessary. 
  • A skilled and thorough doer with an ability to juggle multiple responsibilities with organization and an unwavering attention to detail
  • Positive, professional and proactive
  • Hardworking, diligent and ethical
  • A master communicator who understands the importance of confidentiality and discretion 

Applicants seeking this position as a stepping stone into sales - this is not the job for you.

Required experience and knowledge:

  • 2+ years of Executive Assistant experience supporting a busy Realtor or a Real Estate office. 
  • An active NJ real estate license is required or you must be willing to obtain your license after hire. 

Ideally, you are familiar with or can easily master...

  • Constant Contact
  • CRM Programs 
  • MLS

Compensation
$55,000 - $65,000 plus bonuses
About Pro R.E.A. Staffing

Because of the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. If you would like more information about Pro R.E.A. Staffing, please visit www.proreastaffing.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

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