Real Estate Administrative Assistant
The Adams Group at Compass
Sugar Land, TX US
Posted ago
The Adams Group at Compass

Listing Manager (Listing to Contract)

  • Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
  • Consult and coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.
  • Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
  • Coordinate showings and obtain feedback.
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
  • Coordinate all public open houses and broker open houses.
  • Input all listing information into MLS and marketing websites and update as needed.
  • Submit all necessary documentation to office broker for file compliance.
  • Input all necessary information into client database and transaction management systems.

Transaction Coordinator (Contract to Closing)

  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
  • Coordinate title/escrow, mortgage loan and appraisal processes.
  • Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
  • Regularly update and maintain communication with clients, agents, title officer, lender etc.
  • Keep BackAgent, Nozbe and Folio up to date on transactions.
  • Submit all necessary documentation to office broker for file compliance.
  • Coordinate moving/possession schedules.
  • Schedule, coordinate and attend closing process.
  • Input all client information into client database system.
  • Schedule 30 Day, 90 Day and 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.


  • Manage client database management program system.
  • Create regularly prepare all buyer seller consultation packages.
  • Coordinate the preparation of all listing open house flyers, graphics, signage and all other marketing materials.
  • Manage update agent website(s), blog(s) and online listings.
  • Regularly assist agent to manage enhance agent’s social media presence.
  • Track coordinate all inbound leads from websites, social media other online sources.
  • Coordinate all client vendor appreciation events.
  • Regularly obtain client testimonials for websites, social media other marketing materials.
  • Coordinate implement agent marketing videos property videos on website(s), blog(s), social media and client database email campaigns.

Administrative Manager

  • Oversee all aspects of the administration of the agent’s business.
  • Create manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up all office administration.
  • Maintain all agent financial systems, profit loss statement, bill payment, budget(s), bank accounts, and business credit card(s).
  • Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials.
  • Create update a business operations manual and all job descriptions/employment contracts for any future hires.
  • Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
  • Hold agent(s) accountable for conducting all agreed upon lead generation activities.
  • Ensure that all agent activities are limited to listing property, showing property, negotiating contracts lead generation.

  • Maintain files from contract to close
  • Interact with clients
  • Design and print marketing materials
  • Manage client database
  • Follow-up with client system
  • Schedule appointments
  • Communicate with title company/open titles
  • Input and edit listings
  • Prepare buyer's/seller's packets
  • Work with agents and provide resources and assistance in the transaction
  • Coordinate inspections and appraisals
  • Edit contracts and upload to office intranet
  • Keep up to date calendar for Team Leader 
  • Follow up with leads
  • Numerous/various other administrative duties tasked by Team Leader

  • A valid Real Estate License is required for this job
  • Able to build lasting relationships with clients by providing understanding and effective service to their needs
  • Some weekend and evening hours are required
  • Deadline driven and extremely organized
  • Technologically savvy; able to learn new programs quickly and troubleshoot common issues
  • Work efficiently and in a timely manner on a variety of tasks with minimal supervision
  • Customer service experience in the real estate industry is preferred
  • Ability to assess, prioritize and act quickly and with discretion
  • Be a strong communicator
  • High school diploma or GED required
$18 -$ 22 hourly
About The Adams Group at Compass

Our Mission:

Our mission is to help everyone find their place in the world.

Our Vision:

Compass is building the first modern real estate platform, pairing the industry’s top talent with technology to make the search and sell experience intelligent and seamless.

Our Values:

Family, Teamwork, Customers, Integrity, Mastery, Discipline, Commitment, Success, Honesty, Life, Professional, Loyalty, and Service.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.