Real Estate Administrative Assistant
The Gellman Team
St. Louis, MO US
Posted ago
The Gellman Team

The Gellman Team is having another record year, selling over $161 million years to date, and serving more than 360 families. As such, we will need to grow our team.

Currently, we are looking for a Client Care Specialist - this is a full-time position! This is a great opportunity to learn from the best and grow within our team!! Generous benefits package including Paid Time Off, Paid Holidays, Dental, Vision, and 401K/Profit Sharing. Flexible work schedule - hybrid work from home and in the office.

This position will act as a liaison between our clients and agents. A real estate salesperson license is preferred, but not required. Prior real estate experience a MUST. Must be able to manage emails, gather receipts and lien waivers per inspection notice, create/update/edit marketing materials in Publisher, draft/send listing and sales contract amendments for signatures, audit listing and sales contract files in both Dotloop and Skyslope, schedule closing appointments, edit photos, lead follow up, social media, and must be tech-savvy.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication skills are a must. They have a compelling desire to support the team in achieving success while being committed to grow their own skills and develop into a leader within the team. We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail, and exhibits an exceptionally professional manner.

We look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work, and also has the ability to multi-task and solve problems. Flexible hours and work mainly from home!


  • Build, implement and manage systems for lead generation, database management, and back-office support
  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)
  • Manage websites and social media
  • Act as a liaison between clients and agents, work with the lead listing agent to ensure the home is prepared for photoshoot keep agent informed about challenges and issues that need to be handled
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical listing dates on shared Google Calendar send out weekly reminders of upcoming critical dates
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
  • Maintain current marketing materials and develop new marketing materials
  • Agent support for writing contracts and amendments, and getting signatures


  • A valid Real Estate License is required for this job
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Publisher, Outlook, and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Open to new ideas and systems
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the goodwill and reputation of the entire team
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
  • Thinks "Outside of the Box"
  • Great listener, note taker, interpreter, and implementer
  • Self-managed and self-discipline
  • Positive attitude – cheerful
  • Works efficiently effectively
  • Looking for someone with knowledge of Microsoft Office, the MLS; Facebook, Zillow, YouTube, Illustrator

$18 - $23/hour based on experience
About The Gellman Team

The Gellman Team was founded on the principle that our clients desire and deserve personal service combined with the latest technology to accomplish their Real Estate goals.

We are committed, full-time professionals who are natives of St. Louis and are dedicated to providing the best customer service. We make time for our clients, listen, and focus on helping our clients achieve their Real Estate goals.

We’re in the process of building one of the fastest-growing real estate teams in the United States. We were ranked #1 Coldwell Banker Team in the State of Missouri and #3 Coldwell Banker Team in North America in 2020. We hire to fit the culture of our team. We work in a cohesive manner and have an onsite coach that will serve you to help you achieve your goals. 

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