Real Estate Administrative Assistant
Discover Real Estate
Santa Cruz, CA US
Posted ago
Discover Real Estate

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Execute the day-to-day tasks of supporting the team leader and selling agents to maintain and grow the business. The role includes marketing, administration, employee search, and client services. Provide outstanding, professional, friendly service to clients, vendors, and team members. This is not a sales position.
Full-time, M-F, occasional evening/weekend work as needed.
Salary and benefits are negotiable. CA real estate license is strongly preferred. Does this position interest you? Apply today!!


  • Manage team leader’s calendar (GApps). Keep agent apprised of calendar, action items, messages, and relevant business issues, both internal and external
  • Create and follow a perfect daily schedule in order to accomplish all tasks
  • Answer phone calls when team leader is unavailable
  • Make appropriate, informed decisions regarding the team leader’s available time
  • Screen incoming email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up
  • High-volume email management: Use good judgment when processing email. May process, and compose messages/replies on behalf of the team leader
  • Make travel arrangements as needed
  • Create and format documents electronically including letters, emails, marketing materials, status reports, spreadsheets (Excel), and other related documents
  • Electronically file, and track a variety of business documents. Transaction management is a must.
  • Coordinate meetings including scheduling, agenda creation and logistics
  • Ensure smooth operation of systems for sellers, buyers, lead generation, contact database management, and back office support. Ensures that all systems and processes run efficiently, making revisions as needed
  • Keep team leader informed regarding any problems or issues that need to be handled
  • Think ahead of how to ensure the team leader’s time is most valuably spent
  • Be proactive about improving processes. Have a strong work ethic and pride of work
  • Maintains Operation Manual that documents all systems and standards
  • Enter contacts and maintain CRM (Follow Up Boss), launch plans and activities, maintain listings and closings, referrals, create/update templates
  • Project manage all listing preparations including contractors, interior designers, graphic artists, floor plan draftsmen, photographers, and videographers
  • Pickup/deliver keys/printed materials/signage
  • Track sales and expenses. Seek to decrease expenses and improve efficiency
  • Run personal and business errands for the team
  • Be the team leader’s “right-hand person.”

  • Must have a valid Real Estate License
  • Must have high school diploma or GED
  • Available evenings and weekends
  • Great written and verbal skills
  • Either already has or is working towards real estate license

  • Understands how to utilize a database for processing client information and how to use Google Apps to create necessary documents

$50,000 yearly
About Discover Real Estate

Discover Real Estate offers a personal, relaxed, and professional experience that inspires confidence while setting clients at ease. Together the team works diligently to develop trust, loyalty, and lasting relationships so your real estate experiences are always as smooth and as successful as possible. Striving to provide a customer experience that is unmatched in the real estate industry, the team guides you through each transaction with patience, frequent communication, comprehensive client education, and expert advice.

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