Real Estate Administrative Assistant
Drew Doran RE
Redwood City, CA US
Posted ago
Drew Doran RE

A Real Estate License is a plus. This position is 20-30 hours per week to start!

Our ideal candidate is organized and systematic, professional, a problem solver and an effective communicator. We are looking for someone with good writing skills including penmanship, someone who is creative, has a marketing background and is proficient in social media marketing. 

We're seeking someone who has the ability to stay calm in a fast changing environment, who has knowledge of both Mac and Windows Operating system and if you have prior knowledge of Mail Merge or a similar product that's a plus! 

We're searching for a fast learner, someone willing to put in some after hours work as needed. A full-time opportunity is possible after the probationary first 3 months. You should be available to meet in person in Redwood City and Palo Alto. 

Some work from home hours may be acceptable after initial training period. Starting compensation is $20 per hour (or commensurate with experience). Quarterly bonuses available based on performance and candidate’s involvement and ability in helping with business growth.


Daily Tasks:

  • Follow up as needed with clients - email and/or phone call.
  • Checking on the status of listings buyers are interested in, making appointments for showing properties, and organizing the best route for showings (if needed)
  • Send disclosures to clients
  • Schedule Inspections - update clients
  • Set up Disclosure Package for Signatures through Docusign
  • Set up Drew’s lead follow up calendar as needed
  • Set up calendar for escrow at start of escrow - Email to all parties
  • Set up listings on MLS and related Marketing
  • Social Media Marketing - Increase Facebook and Instagram Presence and “Likes” on Business Page
  • Work on general online presence and uniformity across different websites like Website, Zillow, Yelp, Google Plus, Facebook, LinkedIn, Instagram, Blog, Twitter, Instagram
  • Ensure smooth running of office equipment such as printer
  • Take stock of inventory of ink cartridge, printing paper etc on an ongoing basis 

Tasks to be scheduled on a monthly, weekly, or bi weekly basis:

Farm related marketing activities:

  • Newsletters
  • Mailers
  • Flyer delivery
  • Letters - good cursive writing is a plus - knowledge of Mail Merge or similar product is a plus
  • Follow up with Corefact Leads - send Zestimates etc.
  • Keep adding leads to database
  • Document number of touches on spreadsheet
  • Help build yearly calendar of Touches

Zillow and Trulia follow up:

  • Call the leads
  • Follow up with hand written note if address available
  • Make mailers to send out
  • Keep adding leads to database
  • Document touches on spreadsheet
  • Help build yearly calendar of Touches


  • Send out mailers
  • Call if number available
  • Send out cards
  • Document touches on spreadsheet
  • Help plan yearly calendar of Touches
  • Contact on LinkedIn if possible


  • Send out mailers
  • Call if number available
  • Send out cards
  • Document touches on spreadsheet
  • Help plan yearly calendar of Touches
  • Contact on LinkedIn if possible

Tasks on an ongoing basis:

  • Putting out open house signs as needed
  • Dropping off flyers/postcards door to door for Open Houses or New Listings/Sold Listings as needed
  • Miscellaneous research
  • Dropping off mailers to the post office
  • Prepare listing presentation binders as needed

  • Real Estate experience is a plus
  • Must be highly organized and systematic
  • Positive energy
  • Willing to learn
  • Ability to stay calm in a fast paced environment
$20 per hour
About Drew Doran RE

Our Team, The Doran Team, has been in business since 2010. Our primary focus is representing sellers and buyers with all of their real estate needs. Our business has continued to grow year over year and we are building great traction within the markets that we serve (San Mateo county, Santa Clara County, and Alameda County). We are committed to providing the highest level of customer service to our clients. Our mission is to create an amazing experience for our clients that they will remember for the rest of their lives. Our goal is to do such a good job for them, that they will never buy or sell another home without our team by their side. I am looking forward to growing our team so that we can help impact the lives of more people. 

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