Real Estate Administrative Assistant
Elkaim Property Group
Philadelphia, PA US
Posted ago
Elkaim Property Group

If you love problems, are solutions-oriented, and have creative solution thinking skills, this position is for you! Highly motivated and extremely organized Executive Assistant needed for a top-ranking Real Estate Team in the Philadelphia area. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. You are committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. Time will be split between working remotely via zoom and in person at the home office of the Team Leader or Operations Manager.


  • Manage team leader's email account
  • Assist team leaders on their calendar and daily schedule
  • Assist in organizing team leader's day, including making them aware of the tasks in our CRM that are due
  • Assist team leader to gather all tasks they would like completed by the team, who it is being assigned to, and property assigned in Trello
  • Assisting and supporting the owner in all business areas needing assistance.
  • Handling requests and queries appropriately.
  • Scheduling tasks, meetings, and appointments for team leader
  • Make follow up calls to schedule team leader's appointments
  • Set up showings for buyers
  • Make sure team leader is aware of all new leads (work in conjunction with ISA)
  • Hold team leader responsible for reporting daily numbers and documenting them
  • Will handle the purchase and delivery of client gifts
  • Will handle all feedback for current clients/listings
  • Assist in planning and execution of events
  • Customer story tracking and management
  • Assist Operations Manager in preparation of documents for team leader (ex: comps, CMA, listing presentations)
  • Assist Operations Manager to add listings to MLS, ordering photos, and signing installation for new listings
  • Enter all transaction details to streamline the process beginnings with pre-listing auto plan
  • Assist Operations Manager with monthly expense review to be presented to team leader
  • Assist Operations Manager managing Trello system and continue to make it better
  • Will handle many random projects and daily pop up tasks
  • Assist with some social media content and posts
  • Assist team leader to stay on track with recording videos as needed
  • Assist Operations Manager with building and maintaining action plans


  • This person will be proactive, highly detail-oriented, and customer-service oriented
  • Outstanding organizational skills
  • Able to multitask and work independently
  • Strong problem-solving abilities
  • Comfortable handling strong personalities
  • Must be thorough and love to-do lists
  • Ideally local and familiar with Philadelphia and the surrounding areas
  • Must have excellent communication skills
  • Experience in real estate is preferred but not required
  • Experience with Brivity, Command, AppFolio, Trello, G-Suite, Docusign, and Dotloop is a plus
  • Must have transportation

$37,500 - $45,000 yearly
About Elkaim Property Group

Elkaim Property Group is a growing team in the #1 real estate office in Philly. We focus on a variety of investment opportunities, traditional real estate, new development, and property management. We serve Philadelphia, South Jersey, and the surrounding areas.

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