Administrative Assistant
Florida Life Real Estate Group, LLC
New Smyrna Beach, FL US
Posted ago
Florida Life Real Estate Group, LLC

Part Time / Full Time

Administrative Assistant - Transaction Coordinator - Marketing Expert

Are you looking for a long term place of employment? We are looking for the perfect fit to grow with our real estate firm. The ideal candidate will be a highly motivated and organized individual to help facilitate the everyday duties of a real estate office. This role requires skilled multi-tasking and the ability to wear several hats in order to handle all administrative aspects of a real estate business. Prior title experience is a big plus for us. Applicants must have either prior real estate title experience or an active Florida Real Estate License to be considered. If you are comfortable working in a busy office environment, prioritizing many daily tasks, being a positive person daily, finding solutions, self-motivated and love delivering great customer experience, you may be the right fit! Having an awesome, positive personality, being very friendly and outgoing is a must. Applicants can expect 24-35 hours a week initially and we will convert the right fit into a full-time position.

ONLY APPLICANTS THAT MEET THE REQUIRED JOB QUALIFICATIONS WILL BE CONSIDERED.

You must complete the entire application including the license questions, experience questions, and a personality profile test (that will be emailed to you) to be considered for this position.

Responsibilities

  • Answer incoming calls, send response emails and potentially assist with the showing of properties
  • Provide support to agents and brokers during the sales process, including preparing documents, scheduling appointments, and sending emails
  • Maintain client database (CRM) and communicate with customers, other agents, and service providers throughout the closing process
  • Produce listing marketing materials (printed collateral, websites, etc.) and assist with social media campaigns
  • Assist with showings, open houses/broker events, schedule inspections, signings, appraisals, and service provider appointments
  • Administrative duties, to include copying, answering the phone, filing, and sending/receiving emails
  • Oversee the process from purchase agreement to closing, including documentation, deadlines, and communication between parties
  • Create, update, and review real estate contracts
  • Coordinate title/escrow, mortgage loan and appraisal processes
  • Coordinate inspections, assist in negotiations regarding repairs and coordinate completion of repairs
  • Regularly update and maintain communication with clients, agents, lender, etc
  • Schedule and coordinate the closing process, review closing paperwork, attend closings and inspections
  • Communicate with clients and keep them updated on the status and timeline for the transaction

Qualifications

  • YOU MUST HAVE A FLORIDA REAL ESTATE LICENSE TO BE CONSIDERED
  • BACHELORS DEGREE PREFERRED
  • Professional appearance is a must
  • Must have a strong working knowledge of MATRIX and FLEX MLS Systems
  • Excellent organizational skills to work independently and manage projects with many moving parts
  • Minimum 1-year experience in a similar field or capacity (Title or Agent Preferred)
  • Must be very MAC user experienced
  • Graphic design experience preferred
  • Strong social media skills
  • Strong online marketing skills
  • Strong organization and scheduling skills
  • Excellent communication skills (written and oral)
  • Proficient with technology such as Microsoft Office and Google Apps
  • Must be a team player and self-motivated individual who will find solutions and act
  • Candidates must be detail-oriented with a friendly focus on customer service
  • Prefer if applicant has title experience

Compensation
$12 - $15 hourly
About Florida Life Real Estate Group, LLC

Florida Life Real Estate Group is one of the top real estate teams in Volusia County and is growing at a very rapid pace. We have been featured on HGTV's How Close Can I Beach, and have commercials running on ESPN, Fox News, Local 13, and HGTV as well. We have a 5-Star customer rating on Zillow, Google and on several other major real estate websites. We are implementing major growth strategies for 2020 with an increased focus on advertising and lead generation. We are the top marketing firm in the market and spare no expense to be #1. 

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