Real Estate Administrative Assistant
Florida Life Real Estate Group, LLC
New Smyrna Beach, FL US
Posted ago
Florida Life Real Estate Group, LLC

We are looking for a highly motivated and organized individual to help facilitate everyday duties of a real estate office. This role requires skilled multi-tasking and the ability to wear several hats in order to handle all administrative aspects of a real estate business. Prior title experience is a big plus for us. We would prefer that you have either prior real estate title experience or an active Florida Real Estate License, but it's not required.

If you are comfortable working in a busy office environment, prioritizing many daily tasks, being a positive person daily, and delivering a great customer experience, you may be the right fit! 

You must complete the entire application including the personality profile test (that will be emailed to you) to be considered for this position.

  • Answer incoming calls, send response emails and potentially assist with the showing of properties
  • Provide support to Agents and brokers during the sales process, including preparing documents, scheduling appointments, and sending emails
  • Maintain client database (CRM) and communicate with customers, other Agents, and service providers throughout the closing process
  • Produce listing marketing materials (printed collateral, websites, etc.) and assist with social media campaigns
  • Assist with showings, open houses/broker events, schedule inspections, signings, appraisals, and service provider appointments
  • Administrative duties, to include copying, answering the phone, filing, and sending/receiving emails
  • Oversee the process from purchase agreement to closing, including documentation, deadlines, and communication between parties
  • Create, update, and review real estate contracts
  • Coordinate title/escrow, mortgage loan and appraisal processes
  • Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs
  • Regularly update and maintain communication with clients, Agents, lender, etc.
  • Schedule and coordinate closing process, review closing paperwork, attend closings and inspections
  • Communicate with clients and keep them updated on the status and timeline for the transaction
  • Excellent organizational skills to work independently and manage projects with many moving parts
  • Minimum 1-year experience in similar field or capacity (Title or Agent Preferred)
  • Strong organization and scheduling skills
  • Excellent communication skills (written and oral)
  • Proficient with technology such as Microsoft Office and Google Apps
  • Must be a team player and self motivated individual who will find solutions and act.
  • Candidates must be detail-oriented with a friendly focus on customer service
  • Prefer if applicant has Title Experience, or an active Florida Real Estate license but chooses not to be in sales because you're a stronger admin personality
$30,000 - $36,000
About Florida Life Real Estate Group, LLC

Florida Life Real Estate Group is one of the top real estate teams in Volusia County and is growing at a very rapid pace. We have a 5-Star customer rating on Zillow, Google and on several other major real estate websites. We are implementing major growth strategies for 2019-2020 with an increased focus on advertising and lead generation. We are the top marketing firm in the market and spare no expense to be #1. We are an operations staff who share our high ethical values and standards to help us grow. We promise a fun workplace environment focused on results and excellent customer service. 

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