Real Estate Administrative Assistant
Andrew Lewis Homes
Murrieta, CA US
Posted ago
Andrew Lewis Homes
We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!
Responsibilities
  • Continue to build skills and knowledge in the real estate industry by attending educational events
  • Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments
  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
  • Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
  • Track important dates and time limits for transactions and notify relevant stakeholders as needed

  • Communicate with Clients about transaction details
  • Be a point of contact with Cooperating Agents, Lenders, Title Company Reps, and other parties to keep the transaction flowing smoothly from contract execution to closing
  • Review purchase contracts for accuracy and completion
  • Keep company transaction deadline calendar up-to-date
  • Keep company transaction document records up-to-date
  • Provide transaction documents to the necessary parties
  • Assist in ordering and scheduling inspections and appraisals
  • Follow-up on completion of repairs and work orders
  • Order Home Warranty and Survey if required
  • Follow company transaction processing checklists
  • Suggest improvements to company processes and checklists
  • Handle miscellaneous details as needed
  • All other duties as assigned by Company Owner

Qualifications
  • Either already has or is working towards real estate license
  • Prior experience in the real estate industry or as an office manager
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
  • High school diploma or equivalent required
  • Weekend and evening availability

  • Friendly and professional communication skills on the phone, in person, and in writing
  • Good spelling and good grammar
  • Confidence in communicating by text message and instant messenger
  • Methodical and diligent at completing required tasks
  • Confidence in using a computer to complete tasks in web-based programs
  • Basic understanding of MSExcel, MSWord, CRM, and e-mail software
  • Willingness to grow and learn. Confidence to ask questions and get help when needed
  • Internet access and a smartphone

Compensation
$40,000 yearly
About Andrew Lewis Homes

Andrew Lewis Homes is a technology driven and customer centric company. We specialize in residential real estate sales in the Temecula Valley. We are a growing company seeking to bring innovation to a centuries old industry. Our client first philosophy drives our business and has us constantly seeking ways to bring value to our clients and community as a whole. As an employee, you can expect a high pace, energetic, and fun culture. We are a family and look forward to welcoming a new member into that family.

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