Real Estate Administrative Assistant
Preferred Ohio Sales Team
Middletown, OH US
Posted ago
Preferred Ohio Sales Team

The Preferred Ohio Sales Team is located in Cincinnati Ohio and is a member of The EZ Referral Network. We are looking for an additional individual to join our highly successful team as a Full Time Real Estate Admin Assistant.

This team member will be deeply committed to completing tasks correctly with a high degree of quality in a timely manner. Must work well independently, be able to take on multiple projects, and excel with minimal instruction. Technology savvy is a MUST along with the desire to learn new things. The job is for a quick learner who anticipates obstacles and thinks on their feet to provide solutions. 


  • Enter listing data into internal and external systems
  • Ensures information is accurate
  • Assist agents and listings Coordinator with paperwork for input into MLS
  • Assisting with scheduling photographers, lock boxes, and sign installation for each listed property
  • Request missing paperwork from agents, title companies and warranty companies to ensure all files are complete for closings
  • Audit files for missing paperwork
  • Photo editing and upload for marketing materials and listing presentations
  • Work with agents to ensure all sales past the closing dates are updated
  • Maintain familiarity with company and brand intranet content updates and guide agents to appropriate resources
  • Create and maintain effective marketing for listings
  • Support department heads and assist with day to day tasks and general administrative office support and phones


  • Must be upbeat, creative and friendly with a positive can-do attitude
  • Strong written and verbal communication skills
  • Accurate and detail-oriented
  • Great ability to focus and multi-task
  • Calm under pressure
  • Real Estate experience
  • Extremely proficient working with Google Drive and Docs, Social Media, MLS (Multiple Listing Service), Dot Loop, Pic Monkey, Listhub, Postlets, Zillow, Trulia,
  • Comfortable working on a MAC computer and with new technology and applications
  • Service based attitude
  • Ability to work with strong personalities
  • Reliable and punctual
  • Comfortable working with others in a fast-paced environment
  • Must have superior organizational skills
  • Ability to take initiative and work unsupervised

$16 hourly
About Preferred Ohio Sales Team

The Preferred Ohio Sales Team is located in Cincinnati Ohio and is a member of The EZ Referral Network. This network of teams throughout Ohio was ranked #15 in The United States among all real estate teams for home sales (as advertised by RIS Media in The Wall Street Journal 2017). Record-breaking sales and award-winning client service is now available to homeowners in all of Greater Cincinnati. The Preferred Ohio Sales Team is servicing all surrounding areas locally with the statewide support of its team and the Worldwide support of Keller Williams Realty.

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