Real Estate Administrative Assistant
Keller Williams Midtown Direct
Maplewood, NJ US
Posted ago
Keller Williams Midtown Direct

Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Administrative Assistant.

Real Estate experience is a must!

Must be:

  • Well organized
  • Self-starter
  • Able to learn new technology easily
  • Provide excellent customer service
  • Have great phone skills
  • Ability to multi-task efficiently


  • Build, implement and manage all systems for clients, lead generation, database management, and back-office support 
  • Coordinate marketing events and client activities 
  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.) 
  • Manage website, blog sites, and social media 
  • Act as a liaison between clients and agents 
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers) 
  • Manage offers to close process 
  • Work with all preferred vendors, including professional photographers, contractors, etc. 
  • Enter critical dates for property sales on shared Google Calendar 
  • Coordinate seller listing sign installation and removal at the appropriate times 
  • Schedule photographers for all seller listings 
  • Continue to take day-to-day office tasks away from agent, organizing workflow and reducing inefficiencies


  • Have excellent attention to detail and high-level accuracy with documents  
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the goodwill and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals

About Keller Williams Midtown Direct

Keller Willams Midtown Direct (Led by Justin Kiliszek) has been consistantly ranked in the top Keller Williams teams in the Tri-State area. Our team is expanding, and we need a DEDICATED individual who will help us achieve our mission statement. We believe in having fun, building relationships on trust and mutual respect, and treating our team members like family!

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