Real Estate Administrative Assistant
Paul Allan Real Estate Team
Kitchener, ON
Posted ago
Paul Allan Real Estate Team

Part-Time - Real Estate Administrative Assistant 

We’re looking for a motivated Real Estate Administrator to assist the team and complete administrative tasks. Responsibilities include being a master of systems, consistently seeking new, innovative, and efficient business processes that save time and money, liaising between the managing team partners and clients, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements.

This person relishes the opportunity to build, implement and manage multiple systems and is seen throughout the organization as the expert on efficiency and systems. This person exhibits a drive to use systems as a strategic tool for creating an advantage for the organization. This individual will have some ability to show patience in finding a solution, though accomplishing the objective is more important for this person and one specific process.

You’ll also be responsible for organizing office records and client paperwork/data, ordering office equipment, running errands for the team as it comes up (installing lock boxes, taking measurements, etc.) and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly/independently and is highly detail-oriented.


  • Organizing the office paperwork and filing according to compliance
  • Running errands for the team (installing lockboxes, taking measurements, etc.)
  • Communicating effectively with the clients and ensure a smooth process from start to finish
  • Ability to work at a fast pace


  • Able to commit min. 20 hours/week
  • Real Estate or Real Estate Administrative Experience (preferred)
  • Communication Skills
  • Interpersonal Skills
  • Independent Worker
  • Valid Driver's License and a Reliable Car (you will be compensated for mileage)

$18 - $20 hourly
About Paul Allan Real Estate Team

The Paul Allan Real Estate Team has been in serving KW community for over 34 years. The team consists of 2 top agents within the Brokerage at Keller Williams Innovation Realty.

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