Real Estate Administrative Assistant
HomeSmart Connect
Grayslake, IL US
Posted ago
HomeSmart Connect

Real Estate Agent is seeking a talented Bilingual (English/Spanish) Administrative Assistant to manage day-to-day operations and long-term growth. The position entails the full scope of administrative duties to ensure smooth and efficient operations by providing client services. An ideal candidate will thrive in a fast-paced environment and will play an essential role in minimizing distractions so that the team can focus on generating new business and closing sales. A natural leader who embraces taking ownership and juggling multiple tasks, is a team player, a self-starter, and has the ability to manage and prioritize levels of assignments as they arise.


  • Administrative duties
  • Deliver outstanding customer service throughout the Real Estate process
  • Support agent with document management, scheduling appointments, emails, and follow-up
  • Coordinates the real estate transaction process from start to finish and maintains adequate records
  • Ensure all proper documentation is accounted for and entered into the closing system
  • Review all documents to verify the correct signatures and dates
  • Coordinate all closing activities
  • Process new listings (including verification of taxes, square footage, details of rooms, creating remarks, and all other pertinent information to list a home)
  • Manage Calendar, schedule, and confirm appointments 
  • Manage client database
  • Calls/emails
  • Project management 
  • Assist with social media platforms


  • Bilingual English/Spanish is a MUST
  • Real Estate experience is preferred
  • Exceptional organization and time-management skills
  • Strong phone skills 
  • Demonstrates highly efficient organizational skills, resourceful and detail-oriented
  • Professional, diplomatic, able to multi-task and prioritize
  • Demonstrates a high level of dependability, honesty, and professionalism in all aspects of the job
  • Thoroughness in accomplishing a task, no matter how small. Follows task through until completion
  • Strong desire to learn new skills and increase knowledge
  • Ability to maintain confidentiality 

$18 - $20 hourly
About HomeSmart Connect

I am a Bilingual Real Estate Agent serving the Chicagoland area, with my focus being on Lake County and McHenry County. I have a clear understanding of the subtle distinctions that make a specific community's housing market and pricing strategies unique. My specialties include being a buyer's agent, listing agent, consulting, foreclosures, and short sales. 

I root my customer service in positive energy, professionalism, and prompt follow-up. I am fully committed to obtaining results for all of my clients. I achieve this in their desired time frame while always keeping their buying and selling goals in mind. Making a relationship with my clients is crucial for a successful transaction and I establish a relationship founded on honesty and trust. I ensure that the time spent working together is both enjoyable and efficient.

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