Real Estate Administrative Assistant
J Alexander Group
Boca Raton, FL US
Posted ago
J Alexander Group

Real Estate Administrative Assistant - Listing Coordinator

The ideal candidate in this position will be required to complete the following tasks as part of this role:

  • Assist to create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up, and all office administration. 
  • Activate and manage listings acting as listing concierge to assist the listing agent with client care and customer service throughout the listing process. 
  • Managing and executing weekly Open Houses and Showing Feedback reporting system. 
  • Assist in the production and creation of various marketing materials for the J Alexander brand. 
  • Manage Social Media pages creating content and designing graphics for various postings. 
  • Fielding and responding to inquiries from clients, cooperating agents, and call-in seller/buyer leads. 
  • Plan and execute client appreciation and community events.
  • Assist Sales Team with property searches, showings, and fieldwork.


  • Listing management
  • Frequent client communication
  • Marketing (design, create and placement of marketing materials print and online)
  • Event planning
  • Administrative support for Real Estate Sales Team
  • Assist Team Leader and Director of Operations on various projects, business development, and client care
  • Assist Sales Team with property searches, showings, and fieldwork


  • Excellent communication and writing skills
  • Previous experience in administration, customer service, or a role involving customer communication
  • Ability to use and navigate social media platforms at a high level (Facebook, Instagram, Linkedin, etc.)
  • Knowledge of macOS, OfficeSuite, Google Drive, CRM, and Gmail
  • Adobe Photoshop experience preferred
  • A valid Real Estate License or past real estate experience and/or licensure is required.
  • General knowledge in navigating MLS, Supra eKey, Dotloop or DocuSign, is preferred not required

$40,000 - $50,000 yearly + Bonus Structure
About J Alexander Group

Top producing high performance real estate team located in East Boca Raton powered by Keller Williams. J Alexander Group currently serves all of Palm Beach County and Broward County using a modern approach to sales and marketing. J Alexander Group offers a completely customized and turnkey real estate experience. We intentionally challenge the boundaries of our traditional industry by implementing trends and technology as the platform for our business.

At the J Alexander Group we all love real estate; it’s ingrained in our culture. Our goal is to combine knowledge, passion and skills that will exceed every client’s expectations and most of all to create the ultimate real estate experience. Please visit to get to know us better.

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