Our mission is to create a first-class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage.
The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking an Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner.
If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.
Proficiency at quick typing required. This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. We would love to have you join not just our team, but our family as well!
- Build implement and manage all systems for clients, lead generation, database management and back office support
- Act as a liaison between clients and agents
- Compile and distribute weekly/monthly reports to clients (buyers and sellers)
- Create and maintain an operations manual that documents all systems and standards
- Enter critical dates for property sales on shared Google Calendar
- Shall send out weekly reminders of upcoming critical dates via email
- Be the first point of contact in handling customer inquiries and complaints
- Keep agent informed about challenges and issues that need to be handled
- Provide concierge level customer service to clients and customers
- Work with all preferred vendors, including professional photographers, contractors, etc.
- Coordinate seller listing sign installation and removal at the appropriate times
- Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
- Real Estate License is ideal
- Have excellent attention to detail and high-level accuracy with documents
- Concerned with doing things the right way the first time
- Flexible in daily routine; ability to prioritize and manage shifting responsibilities
- Ability to assess, prioritize and act quickly
- Learning based and solution oriented
- Deadline driven and extremely organized
- Continue to maintain the good will and reputation of the entire team
- Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
- Excellent verbal and written communication skills
- Proficient in time management
- A true professional, who supports the entire team in achieving their goals
$11 - $13 hourly
We are a high producing Real Estate Team that seeks to create a great customer experience. We believe in team work, accountability and fun.